This post will show you how to defer, delay, or schedule the delivery or sending of email messages in Microsoft Outlook and the new Outlook app.
Microsoft Outlook doesn’t need any introduction as people already know about this awesome email client that comes with the Microsoft Office package. If you are already using Outlook, you know how good it is. Most of the people are using Outlook for its features and support. You can get official support from Microsoft as well as almost all types of email accounts are supported by Outlook.
Anyway, suppose you often make mistakes while writing an email. Or, imagine you often send a wrong reply as you have multiple similar email addresses. There might be some reason, but if you want to correct it after clicking on the SEND button, here is a solution.
Generally, Outlook delivers email right after clicking the “Send” option. It does what it says. But, as mentioned before, if you often make mistakes and that is why you want to check your email even after sending it, do follow this guide.
This tutorial teaches you how to schedule or delay the delivery of all messages in Outlook. This is the only solution you have in this case. If you have time, you can edit the email again, even after pressing the Send button.
To delay or schedule the sending of email messages in MS Outlook, you do not have to install any other software or add-in. You can create a rule that will run automatically in the background and delay the sending.
Schedule or Delay sending an email in MS Outlook
If you want to delay the sending of a single email message, in the new email box, click on the Options link and then click the Delay Delivery button. In the box which opens, you can set your Delivery options, date, and time.
TIP: You can also schedule your email in Outlook.com.
Defer sending of all email in MS Outlook
You can use Outlook’s Rules Wizard to delay the sending of all your emails in Outlook. Let’s learn how to create such a rule or filter in Outlook that can delay the delivery.
To create a rule in Outlook, at first, open Outlook and click on Files > Manage Rules & Alerts. There is yet another method to open the rules settings pane. You can click on Rules in Home tab and select Manage Rules & Alerts. Here you find all your rules. Just click on New Rule to create a new one.
On the following screen, select Apply Rule on messages I send in Start from a blank rule section and hit the Next button.
On the next screen, you can find different options and checkboxes. You do not have to select anything. Just click on Next button. It will ask you whether you want to apply the rule to every message you send or not. Just select Yes.
Here, you will again get some options. Just select Defer delivery by a number of minutes and click on the ‘a number of’ link in the info box.
Now, select the number of minutes and hit the Next button. Give it a name and save your rule.
Now, whenever you send an email, Outlook will wait for that selected minute(s) before actually sending it to the recipient.
Read:
How to Schedule Send in new Outlook app
Microsoft has also introduced the Schedule Send feature in the new Outlook app. The feature allows you to write and prepare your emails in advance and schedule them with a click of a button, ensuring they are delivered exactly when you want them to be. This new feature significantly enhances the legacy Outlook experience, making managing communications on your Windows 11/10 PC easier than ever.
To Schedule Send an email in the new Outlook app, follow these steps:
Type ‘Outlook’ in the Windows Search bar and click on Outlook (new) in the search results. Outlook desktop client will appear. Click the New mail button in the top-left corner.
Next, draft your mail as usual. Enter the recipients’ addresses, add the subject line, and compose the message. Once you’re done, click the down arrow next to the Send button on top and select Schedule send.
A Schedule send dialogue will appear. Choose a predefined time or click the Custom time link to set a preferred date and time. After that, click the Send button.
The email will be stored in the Drafts folder and sent automatically at the chosen time.
Managing Scheduled Emails
The new Outlook app allows you to modify or cancel a scheduled email if needed. Scheduled emails remain in the Drafts folder (or Outbox folder, depending on your setup) until the scheduled sending time arrives. This allows you to review the email and make any necessary adjustments or corrections before it is sent to the recipients.
View/Edit Scheduled Emails
Navigate to the Drafts folder. There, you’ll find your scheduled emails listed. Click on the email you want to review, and it will open in the editor.
You can make any necessary changes to the content, recipients, or scheduled time. Once you’ve made your edits, you can either reschedule the email by selecting a new time or send it immediately.
Click Schedule Send Options (the pencil icon in the top-right corner of the editor) and select Modify Now to re-schedule the email or change the message content. Click Send Now to immediately send the email if you no longer want to delay sending.
To delete an email, hover over it in the list of drafts (on the left side of the editor window) and click the Delete icon.
We hope you find the post useful.
You may not want to do that with every single message, but when you compose a new message with Outlook, you have the choice to set it there too http://i.michaelmknight.co.uk/images/2016/02/18/outlook.png
But if you are using Microsoft Exchange with Outlook and you make a mistake or you don’t want the recipient to read it, providing that they have not read the message yet you can recall it. To recall a message without sending a revised message, do the following: In Mail, in the Navigation Pane, click Sent Items. Open the message that you want to recall. On the Message tab, in the Move group, click Actions, and then click Recall This Message (this also works if you have a Microsoft ID like Outlook, Hotmail or a Live account added to Outlook) http://i.michaelmknight.co.uk/images/2016/02/18/recall.png Or click Resend when you have revised your message and the one you sent previously with be replaced with no duplicate message.
Great post… Awesome email client? I have to disagree… if Micro$oft opens the architecture, I would be using more superior email client products. But no, they close the architecture so you are forced to use their bloated junk.