How to delay sending an Email in Outlook 2016

Microsoft Outlook doesn’t need any introduction as people already know about this awesome email client that comes with Microsoft Office package. If you are already using Outlook, you know how good it is. Most of the people are using Outlook for its features and support. You can get official support from Microsoft as well as almost all types of email accounts are supported by Outlook.

Anyway, suppose, you often make mistakes while writing an email. Or, suppose, you often send wrong reply as you have more than one similar email address. Or, there might have any reason but if you want to make the correction after clicking on the SEND button, here is a solution.

Generally, Outlook delivers email right after clicking the “Send” option. It does what it says. But, as mentioned before, if you often make mistakes and that is why you want to check your email even after sending it, do follow this guide.

This tutorial attempts to teach you how to delay delivery of all messages in Outlook. This is the only solution you have in this case. If you get time even after pressing the Send button, you can edit the email again according to your wish.

To delay sending of email messages in Outlook, you do not have to install any other software or add-in. This is possible by creating a rule. The rule will run automatically in the background and will delay the sending.

Delay sending an email in Outlook

delay sending an Email in Outlook

If you want to delay the sending of a single email message, in the new email box, click on the Options link and then click the Delay Delivery button. In the box which opens, you can set your Delivery options, date and time.

Defer sending of all email in Outlook

You can use Outlook’s Rules Wizard to delay sending of all your emails in Outlook. Let’s learn how to create such rule or filter in Outlook that can delay the delivery. Please note that, this tutorial has been executed on Outlook 2016 and you can use the same steps on Outlook 2013. But, I am not sure if it will work on other older versions of not.

To create a rule in Outlook, at first, open Outlook and click on Files > Manage Rules & Alerts. There is yet another method to open rules settings pane. You can click on Rules in Home tab and select Manage Rules & Alerts. Here you find all your rules. Just click on New Rule to create a new one.

On the following screen, select Apply Rule on messages I send in Start from a blank rule section and hit the Next button.

Delay sending messages in Outlook

On the next screen, you can find different options and checkbox. You do not have to select anything. Just click on Next button. It will ask you whether you want to apply the rule to every message you send or not. Just select Yes.

Here, you will again get some options. Just select Defer delivery by a number of minutes and click on the a number of link in the info box.

Delay sending of email in Outlook

Now, select the number of minutes and hit the Next button. Give it a name and save your rule.

That’s it!

Now, whenever you send an email, Outlook will wait for that selected minute(s) before actually sending it to the recipient.

Now see how to can how you can Recall an Email you sent in Outlook.

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Sudip is a student who loves to engage with the latest technology & gadgets. Apart from writing about all things technology, he is a Photoshop junkie and a football enthusiast.

2 Comments

  1. You may not want to do that with every single message, but when you compose a new message with Outlook, you have the choice to set it there too http://i.michaelmknight.co.uk/images/2016/02/18/outlook.png

    But if you are using Microsoft Exchange with Outlook and you make a mistake or you don’t want the recipient to read it, providing that they have not read the message yet you can recall it. To recall a message without sending a revised message, do the following: In Mail, in the Navigation Pane, click Sent Items. Open the message that you want to recall. On the Message tab, in the Move group, click Actions, and then click Recall This Message (this also works if you have a Microsoft ID like Outlook, Hotmail or a Live account added to Outlook) http://i.michaelmknight.co.uk/images/2016/02/18/recall.png Or click Resend when you have revised your message and the one you sent previously with be replaced with no duplicate message.

  2. Sweta Balldip

    Great post… Awesome email client? I have to disagree… if Micro$oft opens the architecture, I would be using more superior email client products. But no, they close the architecture so you are forced to use their bloated junk.

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