How to create a Contact Group in Outlook and send email in bulk

If you are using Microsoft Outlook for PC and want to create a Contact group, you could follow this method to create a contact group or distribution list to send emails or invitations in bulk. No additional add-in or service is required.

What is a Contact Group in Outlook for PC

A contact group (formerly, Distribution List) is a list of people or email addresses that you can use to send emails to more than one person at once. If you create a contact group or list, you do not need to type all email IDs of a set of recipients when sending an email. This feature is handy when you want to send multiple emails to multiple people frequently.

It is possible to create a contact group in Outlook for Microsoft 365, Outlook 2019, 2016, and other older versions. In this article, we have shown how to do that in Microsoft 365 version.

Create a Contact Group in Outlook for Microsoft Office 365

To create a contact group in Outlook for Microsoft Office 365, follow these steps-

1. Click the People icon to see contacts
2. Click on the New Contact Group option
3. Name your Contact Group
4. Click Add Members button and select a source of your contact
5. Choose contacts to add them to the list
6. Click Save & Close button

To get started, open Outlook on your Windows computer and click on the People icon in the navigation bar. In case you are using the expanded version of the navigation bar, you need to click the “People” text.

Now you should see all the contacts that you saved in the People app earlier.

Make sure that you are in the Home tab and then, click the New Contact Group icon that is visible in the ribbon.

A new window will appear where you must enter the name of your new contact group. You can use anything that you like to recognize on the list in the future.

After that, it is time to add all the contacts to the group. For that, click on the Add Members button. You should find three options, and they are – From Outlook Contacts, From Address Book, and New E-mail Contact.

If you saved someone’s contact details earlier, you need to select one option between From Outlook Contacts and From Address Book. However, if you want to add a new email ID now, you have to go with the third option. After adding all the contacts to the group, click the Save & Close button.

The best thing about this method is that you can add a previously created email or contact list to a new group. It will create a nested group, in other words.

How to create a contact group in new Outlook app

To create a contact group in new Outlook app, follow these steps:

1. Open the new Outlook app.
2. Go to the Groups tab.
3. Click on the New group button.
4. Enter the Group name and Description.
5. Click the Create button.
6. Enter the email addresses or names.
7. Click the Add button.

To learn more about these steps, continue reading.

First, you need to open the new Outlook app and go to the Groups tab. You can find this tab on the left-hand side of the window.

After that, click on the New group button. Alternatively, if you can see the Create group button, you can click on it as well.

Then, enter the name of the group and a description. Although the description is not mandatory, we suggest you add it to let people know the purpose of the group. After adding them, click the Create button.

Next, you need to enter the names or email addresses of the people you want to add to the group.

Once done, click the Add button.

That’s all! I hope this guide helped you.

Read: How to forward multiple emails in bulk on Gmail

How do I send a mass email to a group in Outlook?

To send a mass email to a group in Outlook, you need to open the Outlook app first. It could be the old or new version of the Outlook desktop app. Then, start composing an email as usual. In the To box, start typing your group’s name instead of the email address of a particular recipient. Once it shows the group name, select it. Then, write down the entire email and click the Send button.

How do I email an entire contact group in Outlook?

To send email to an entire contact group in Outlook, you need to open the Outlook app and start composing a new email. In the To box, you need to type the contact group’s name instead of the email address or a specific person’s name. Once the contact group appears, select it. Then, you can customize the email as per your requirements and send it accordingly.

Related reading:

1. Send email in bulk to multiple contacts using People Contact List in Outlook.com
2. How to create an Email list to select multiple contacts at once in Gmail.