If you want to email multiple people from Gmail, you have to choose one email address at a time. This is fine if you need to send one or two emails. However, if you want to repeat the same task every day, you will waste a lot of valuable time. You can create an email list to select multiple contacts in Gmail using Google Contacts.
Suppose you want to select ten contacts or you want to send an email to a group of ten people. Generally, we choose one email ID at a time in the “TO” section while composing an email. If you need to send emails daily to the same ten people, you can create a list of those people so that you can enter all the email IDs at once.
Create Email list to select multiple contacts at once in Gmail
To create an email list in Gmail, you need to follow these steps-
- Create a label in Google Contacts
- Select the label of contacts in Gmail
Although this is not possible in the Gmail interface, you can take the help of Google Contacts, which is another free service.
You may already be familiar with this service if you have an Android mobile. However, if you never used Google Contacts, let me explain.
Google Contacts is such a tool where you can save all the contacts and synchronize them across multiple devices. The best thing is that it fetches email IDs if you converse with someone. That said, you can use Google Contacts to create an email list to select multiple contacts in Gmail.
To get started, open the Google Contacts website and enter your login credentials to find all the contacts. For your information, if you cannot find a contact in Google Contacts, you can create one manually. Click the Create contact button to enter all the required details, including a valid email ID.
After that, select all the contacts you want to include in the list. After selecting all the desired contacts, click the Label button and select Create label option.
Following that, you need to enter a name. You can use any name to recognize the list while composing the email.
Now, open the Gmail website and click the Compose button. Start typing the label name you created in the Recipient/TO field.
All the contacts should be selected immediately.
If you want to add or remove a contact or the email list, you need to open the Google Contacts website, select the list from the left-hand side, choose the contact, and select Remove from label option.
Do not use the Delete option unless you want to delete the contact from your Google Contacts account.
There are limits to how many emails you can send using this tip. You may see You have reached a limit for sending mail messages if you send an email to a total of more than 500 recipients in a single email and or more than 500 emails in a day sent. When you get this error, you should be able to send emails again within 1 to 24 hours.
How do I create a free mailing list?
Start with a free email marketing service to create a free mailing list. Then, set up your account and create a new mailing list, providing a name and optional details. Once done, you can add subscribers manually, entering or importing email addresses. Lastly, you can start sending emails using that list.
However, be aware that every email service has a limit, and you must pay after a specific limit.
How do I create an email list in Word?
Microsoft Word doesn’t allow you to send emails, but you can use the Mail Merge feature in Word to link your email content with the recipient list and insert the placeholders to personalize each email.