If you want to send an email to multiple people from Gmail, you have to choose one email address at a time. This is fine if you need to send one or two emails. However, if you want to repeat the same task every day, you will end up wasting a lot of valuable time. Using Google Contacts, you can create an email list to select multiple contacts at once in Gmail.
Suppose, you want to select ten contacts, or you want to send an email to a group of ten people. Generally, we choose one email ID at a time in the “TO” section while composing an email. If you need to send emails every day to the same ten people, you can simply create a list of those people so that you can enter all the email IDs at once.
Create Email list to select multiple contacts at once in Gmail
To create an email list in Gmail, you need to follow these steps-
- Create a label in Google Contacts
- Select the label of contacts in Gmail
Although this is not possible in the Gmail interface, you can take the help of Google Contacts, which is another free service.
If you have an Android mobile, you may be already familiar with this service. However, if you never used Google Contacts, let me explain.
Google Contacts is such a tool, where you can save all the contacts and synchronize them across multiple devices. The best thing is that it fetches email IDs if you make a conversation with someone. That said, you can use Google Contacts to create an email list so that you can select multiple contacts at once in Gmail.
To get started, open Google Contacts website and enter your login credentials to find all the contacts. For your information, if you cannot find a contact in Google Contacts, you can create one manually. For that, click the Create contact button, and enter all the required details including a valid email ID.
After that, select all the contacts that you want to include in the list. After selecting all the desired contacts, click the Label button and select Create label option.
Following that, you need to enter a name. You can use any name so that you can recognize the list while composing the email.
Now, open the Gmail website and click the Compose button. In the Recipient/TO field, start typing the name of the label you just created.
All the contacts should be selected immediately.
If you want to add or remove a contact or the email list, you need to open the Google Contacts website, select the list from the left-hand side, choose the contact and select Remove from label option.
Do not use Delete option unless you want to delete the contact from your Google Contacts account.
There are limits to how many emails you can send using this tip. You may see You have reached a limit for sending mail message if you send an email to a total of more than 500 recipients in a single email and or more than 500 emails in a day sent. When you get this error, you should be able to send mails again within 1 to 24 hour.