How to Dictate email in new Outlook app

One of the easiest ways to write an email in the Outlook (new) app is by using Dictation or Narrator. This allows you to recite your text, and Outlook will type the message for you. Let us see how to use Dictate in the Outlook app.

How to Dictate email in new Outlook app

If you want to dictate to write an email in the Outlook (new) app, you can follow the steps mentioned below.

Click on New Email to open the new mail interface for you.
Click in the body of the email
Go to the Messages tab and click on Dictate. If the option is not visible, you will have to click on the three dots and then click on Dictate.
Then all you have to do is speak and Outlook will write the message for you.
You can pause the dictation. To resume dictation, use the keyboard shortcut ALT + ` or press the mic icon in the ribbon.
Once you are done with it, you can again click on the Dictate option to stop it from writing more.
After your message is drafted, you can edit it if it is not perfect.

Hopefully, now you will be able to use Dictate in Outlook.

TIP: You can also automate Emails in Outlook using Copilot

How do I dictate an email in Outlook app?

You can pretty easily dictate an email in the Outlook app; you can just click on New Email, then go to the Message tab, and click on Dictate. It will have a microphone icon. When you click on it, you will see a Red dot, which means Outlook is recording.

Read: How to install add-ins in Outlook for Android and iOS

How do I turn on voice typing in email?

Voice typing is enabled by default in Outlook. You can follow the instructions mentioned earlier to type using your voice. If you use Gmail, you will need to download extensions such as Voicy and Dictation for Gmail. It adds a microphone icon to your Gmail composition window, allowing you to speak and have your work transcribed into text.

Read: Create a new Email in Outlook using its features.

How to use Narrator to write email in Windows Mail app

With its simple design, new features and touch support, the Windows Mail app is perfect to be set as a default mail app. While it is very easy and simple to read, compose, add attachments and send an email with the Mail app, one should also know how to use the app with the Narrator or the Screen Reader. In this post, we will learn about how to use a screen reader to write and send a new email message in Mail and to add an attachment to an email message.

You can launch the Narrator just by pressing Win+Ctrl+Enter simultaneously. The Narrator, also known as the Screen Reader, reads aloud the text appearing on the PC screen. So, if you are a visually impaired individual, you can always use the Mail app with your Narrator.

To use Narrator to write an email in the Windows Mail app, take these steps:

Open the Windows Mail app and press Ctrl+N to create a new email message. The app opens a new message window with the cursor set on the address line by default.
As you type the recipient’s name, the Mail app automatically suggests the list of contacts based on the letters you have typed.
You can navigate through the contact list using the Up and Down arrow keys.
Press Enter key to select a contact name from the list or type the name if it is not on the list.
When you are done with typing or adding the recipient’s email address, press the Tab key till you get to the subject line.
Type the subject and press the Tab key again to get onto the email body tab.
Type your message and press Alt+S when you are ready to send the email.

How to add an attachment to an email message using the Narrator

Open the message you want to add an attachment.
Press the Alt key and you will get onto the Format button on the ribbon.
Move ahead using the Right Arrow key and reach to the Insert
Press the Down Arrow key and you will see the Attach button.
Select the Attach button by pressing the Enter key and it will open the File Explorer with the cursor automatically set in the File Name box.
Browse the folder using Shift+Tab keys and navigate through the files using Down Arrow
Use the Spacebar key to select any file and press the Tab key to get on to the Open
Press Enter key and the file will be attached to your message in the Mail app.
Press Alt+S when you are ready to send the email.

This is how you can use the Windows Mail app with the built-in Narrator. Narrator reads aloud the text appearing on the PC screen. So, whether you are an individual who is blind, has low vision, or has perfect sight, you can always use the Mail app with your Screen Reader. The Windows operating system includes several accessibility features that make using Windows easier for people with age-related or other disabilities.