If you are not aware, Microsoft Office apps like Word, PowerPoint, Excel have been updated with a very useful feature, @mention. The feature has been primarily designed to solve problems that, at first, appear trivial but gradually add up later. So, here’s a short tutorial explaining to you how to use the @mention feature and how to do so with ease.
Using @mention to tag someone in Office 365 apps
On any working day, you have a lot going so, any creative innovation or an idea that adds productivity and efficiency could be very beneficial. For instance, you have come across an Office 365 Word document where you would like to add your valuable inputs. To make it count, you add a comment however, without personalization in these comments, everyone will read each comment without knowing for whom it was intended. Thus, the comment loses its relevance. The @mention is a feature helps to avoid such situations by doing two things-
- Sending a mail with a link to the relevant recipient
- Enabling the tagged person to join the conversation.
If you’d like to get someone’s attention to a Word document online and make corrections to it, you can use @mention in comments of Word for Office 365 to tag someone for feedback.
1] Sending a mail with a link to the relevant recipient
To send the mail, you’ll first need to go to Office.com and sign-in.
Then, click on Word/Excel/PowerPoint for Office 365 and select the file.
[Images source – Office.com]
Now, to add your comment, choose the ‘Review’ tab > ‘New comment‘ from the ribbon menu or alternatively, from the context menu, select ‘New Comment’.
When you comment on a document, presentation, or spreadsheet and use the @-sign with someone’s name, the person you mention will receive an email with a link to your comment.
Type @ and the first few letters of the person’s first or last name, and then pick the name you want (If they don’t already have permission to open the document, you’ll be asked to provide that first).
2] Enabling the tagged person to join the conversation
Upon receiving the mail, when the recipient clicks on the link, it will bring him into the document and into the conversation automatically.
Please note – If you choose to use @mentions more than once, Office will batch the links into a single email.