In recent years, video-conferencing has taken precedence over face-to-face meetings as more people are working remotely. So several companies are focusing on providing video conferencing solutions. Google Meet is one such popular platform providing excellent software options to create a remote meeting. It automatically creates a particular phone number and a virtual meeting room for the participants and places it in the calendar.
Setting up a virtual meeting room with a Google Meet helps both employees and guests join meetings remotely. To create sessions, interoperability gateways need to be enabled from the Google Admin Console. One can join an ongoing meeting from a mobile phone or any touchscreen device. Hence, Google Meet is widely used in both business meetings in companies around the world and online classes.
How to use Google Meet with third-party video-conferencing solutions
Another feature that Google Meet offers is the connection with third-party conferencing solutions. If you have been using a third-party video conferencing solution and wish to connect it to Google Meet, then follow the next steps.
1] Setting Google Meet: Go to the Google Admin Console in the Google Meet settings. Sign-in to the Google Admin Console. Use an administrator account to sign in (does not end in @gmail.com). From the Admin console home page, select Google Workspace from Apps and select Google Meet. Select the organizational unit to apply the setting to the complete team else choose a child organizational unit or a configuration group.
2] Adding interoperability gateway: Click Gateways from the Meet Video Setting section and Add Gateway. Add your name as a reference and click Generate. You can then open the gateway token and click Close. Send the token to Pexip (A mobile app that allows you to call, schedule, or join video meetings with an android phone or tablet.) Toggle the option of the third-party system under Trusted Devices to ask before joining.
3] Switching on meeting interoperability: Select interoperability from the Meet Video Settings. Select “Allow interoperability with other systems”. Set the meeting ID format to join meetings. You can select short meeting IDs, long meeting IDs, or both short and long meeting IDs.
Now add the gateway IP address, gateway hostname, and meeting ID prefix. Please ensure that the meeting ID prefix matches the settings of the Pexip gateway.
Now click on Save to save updated changes.
4] Signing into the Pexip app for Google Meet interoperability: The Pexip app allows standards-based video conferencing systems on SIP and H.323 to connect to Google Meet sessions.
How to connect Google Meet with the meeting room system?
You can join a Google Meet meeting from a meeting room system using three ways, which are as follows:
- Touch screen/remote control
- Pexip mobile app
- Meeting room mode
Let us look at these ways in more detail.
1] Touch screen or remote control:
With a touch screen or remote control, you can call a meeting using Virtual Reception or by direct dialing the meeting address. Follow the next steps for this method.
- Go to the Calendar invite.
- In case you see a SIP option, enter the respective dial-in address with a touch panel or remote control system.
- If there is no SIP option, go to the link More joining options.
- In the new pop-up window, select Third-party systems and add the SIP endpoint address in the format [email protected].
- With the touch screen and remote control, add the dial-in address.
In case, the video system is registered on the Pexip Service or it is a trusted device, the device is directly added to the meeting. In other cases, the device will be explicitly added to the meeting room. The meeting participants can decide whether to allow or deny access. This option is available for all.
2] Pexip mobile app:
To join using Pexip mobile app, the user should have an endpoint subscription.
Download and install the Pexip mobile app, allowing the app to read the calendar to accept meeting invites.
To join a meeting with Video Tele-conferencing (VTC), you can join from a list of VTCs or scan QR codes to join the meeting.
To join from a list of VTCs, go to Pexip mobile app on your phone and select your meeting from the Meetings tab. You can then choose the Video system and the VTC system that you want. You can then join the call to the VTC room on the touch screen or remote control.
Google Meet is a widely accessible and popular software. It is because users can join meetings from any device at any point in time. It can also be integrated with third-party tools and accessed with a Google account or guest. You can now connect your meeting room system to Google Meet using this guide. We hope you found it useful. Do let us know in case of any queries.
Read next: Google Meet Tips and Tricks to help you stay productive.
Is it possible to join a Google Meet without the permission of the host?
If you have a link to a Google Meet, then you don’t need a Google Account to participate in Meet video meetings. However, if you don’t have a Google Account, the meeting organizer or someone from the organization must grant you access to the meeting. Remember to sign in to your Google or Gmail account, or you won’t be able to join the Google Meet via your mobile device.
What is interoperability Google Meet?
The Pexip Google Meet interoperability solution allows third-party video conferencing devices and systems to natively join Meet calls. It extends the use of Meet across organizations that have multiple video meeting solutions from vendors such as Cisco and Polycom, or even Skype for Business.