Today I will give you some tips on how to customize Microsoft Outlook. Different people have different needs and they can customize Microsoft Outlook accordingly. There are plenty of options available with Microsoft Outlook 2010 under File menu that you can use to customize your copy of Outlook as you wish.
Microsoft Outlook Configuration Tips
From the many features available under File > Options, here is a list of some configuration options that I always use.
Enable Live Preview in Outlook
Available under General, turning on this option lets you view how your email will appear when you hover upon different formatting styles. This helps you preview in real time before you actually apply the formatting to selection. Enabling the option saves you plenty of time. The option is selected by default.
Enable Spelling in Outlook
Available under Mail options, enabling Always Check Spelling before Sending helps you check for spellings automatically as soon as you hit the Send button. This helps especially if you forget to check spelling manually. While you are there, you should also make sure you enable Ignore Original Messages in Reply or Forward. The second option saves you from the additional trouble of going through the mistakes that others made while sending messages to you.
Indent Original Messages upon Reply & Forward
You can choose to close original messages upon reply but that may result in misunderstanding as the recipients may not understand to which message you are replying. The tradition has always been including and indenting the original messages in replies and forwards. While including the original message helps others grab the context, indenting makes it clear as to which part is the original. The default choice is Include Text. Change it to “Include and Indent”.
Set up Time Zone in Outlook
Setting up time zone helps you deal better with meetings and other events. It is even better when you specify two different time zones – one for your local time and the other one to check out your clients’ time zone (reference to clients is for example).
The option to set up time zones is given under the Calendar section of File -> Options. I would also recommend entering a custom name (label) to each time zone you create so that it becomes easier for you to understand the time zone in calendars.
Auto Add Contacts To Address Book in Outlook
Enabling this option helps in adding contacts to address book even if you forget adding them manually. When you enable this option, if you type in a contact name in To, CC and BCC and if that contact is not present in your address book, Outlook will add it to your address book. You can later categorize and group it as you want. You will find this feature under Contacts section of File -> Options. The contacts that Microsoft Outlook 2010 adds to your address book using this feature will be visible under Suggested Contacts when you are in Contacts View.
Delay Sending Of Emails in Outlook
The default configuration makes Outlook 2010 send emails as soon as you hit Send. This, of course, requires you to be connected to the Internet when you click Send. In some cases, we recall something and wish we had added or not written something in the email that was sent. To get some time before the message actually leaves your outbox, uncheck Send Immediately When Connected under Advanced of File -> Options. This makes sure your message lies in Outbox until it is time for next auto Send/Receive.
These are just some of the many options available for you to customize Microsoft Outlook. Please share the options that you use regularly.