How to send Invitation for Meeting in Outlook

Microsoft Office component Outlook is not only limited to receiving email; but it has many other features in it. The versatile approach of this program allows you to create invitations for meetings and appointments. The reason behind availability of such features is the calendar integration inside this component. One more advantage of this functionality is that it works even better, if your Exchange employees are using it too. In such a case, you don’t need to invite each of your colleague separately and you just have to schedule a meeting and it will automatically appear at your colleague’s system.


In this article, we’re going to show you the way to create invitation for appointment and meeting so that it appears automatically to your exchange employees automatically. Basically, creation of these events is simple; and its easy to share out between others.

Send Invitation For Meeting In Outlook

1. Open Outlook, click on the Calender icon (2nd in the left bottom corner). Then click on the New Meeting or New Appointment whatever you like to create.


2. Suppose we created a new meeting event. Here you can use Address Book to attach the invites of your exchange so that they got the new notification at their Outlook profile automatically. If you are sending invitation to people apart from your exchange, you can manually add the email address of those people. You can add complete details regarding the event in the space so provided.


3. The people who are invited will get reminder on their Outlook component in the following manner:


Incomplete Invitation Details Sent

If you’re facing the issue of complete event details not send to recipient especially those people who are outside your exchange, you can try the following fix:

1. Press Windows Key + R combination, type put Regedt32.exe in Run dialog box and hit Enter to open the Registry Editor.

REGEDIT Windows 8 does not allow you to print more than 15 files

2. Navigate here:



3. In the right pane of this registry location, add the new DWORD named EnableMeetingDownLevelText using right click -> New -> DWORD Value. Double click on the same DWORD to get this:


4. In the above-shown box, put the Value data equals to 1 and click OK. You may now close the Registry Editor now and reboot the machine to fix the issue.

That’s it!

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An Electrical Engineer by profession, Kapil is a Microsoft MVP and a Microsoft Content Creator. Please read the entire post & the comments first & create a system restore point before making any changes to your system.

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