How to insert a checkbox in Outlook email and Mail app in Windows 11/10

At times, you might need to add a clickable checkbox in your email so that you can show some points, a listicle, a to-do list, work progress, etc. In this post, we show you how to insert a checkbox in Outlook for desktop and Mail app for Windows 10. However, this method requires Microsoft Word, as there is no direct option to insert a clickable checkbox in Outlook or Mail app on Windows 10.

Insert a clickable checkbox in Outlook email & Mail app

To insert a checkbox in Outlook for desktop and Mail for Windows 11/10, follow these steps-

1. Open Microsoft Word and enable the Developer tab.
2. Insert a checkbox in your Word document.
3. Copy the checkbox from your document.
4. Open Outlook or Mail app.
5. Paste the checkbox in your email.
6. Repeat the process.

At first, you need to open Microsoft Word on your computer and enable Developer tab. For that, go to File > Options > Customize Ribbon. On your right-side, you can find the Developer option. Make a tick in the corresponding checkbox and click the OK button.

After that, go to the Developer tab in Microsoft Word, and click the Check Box Content Control option.

It should make a checklist in Microsoft Word.

Now, you can copy the checkbox from the Word document and paste it in your favorite email client. In this case, it is either Outlook for desktop or the pre-installed Mail app on Windows 11/10.

You can paste as many times as you want to show the checklist.

If you do not want to show a clickable checklist in the email app, you do not need to follow all the steps mentioned earlier. You can insert a checkbox like a symbol, which can be added from the Insert tab in Outlook for desktop.

As such an option is not available in Outlook.com, you can use the copy-paste method to show a non-clickable checkbox in Outlook.com.

I hope this guide will be helpful.