Did you know that if you use Microsoft Teams and Outlook for work, you can schedule a Teams meeting in Outlook? Yes, you heard it right. But to access this function, you must have a Microsoft Office 365 school or work account.
But, if you have a personal account, you must schedule the meeting using the Microsoft Teams app (mobile, PC, or web). So, if you meet the account requirement, here’s a quick tutorial on how to set up a Microsoft Teams meeting in Outlook.
How to schedule a Teams meeting in Outlook
Before you try the below method to schedule a Teams meeting in Outlook, make sure you update the Outlook app to the latest version. This is because the new Outlook has an option to switch to interfaces. Click on Try the new Outlook option to switch to the new version. So, here are the steps to set up a Microsoft Teams meeting in Outlook like a pro.
- Schedule a Teams meeting in Outlook using the Calendar
- Verify meeting provider if Teams meeting is missing in Outlook
1] Schedule a Teams meeting in Outlook using the Calendar
To set up a Teams meeting in Outlook, here’s what you need to do:
Open Outlook, click on the New Mail button and select Event to open the Outlook Calendar.
Alternatively, click on the Calendar icon on the left menu and select New Event. Or, you can click on the drop-down next to New Event and click on Event.
Next, type in the subject of the meeting in the Add a title field, and add participants (Invite attendees). You can also type in the required details in the Add a description or attach documents fields, and include other details like end or start time, time zones, location, whether you want to repeat, etc.
At the same time, if you have more than one Teams account linked to Outlook, select the Calendar drop-down and set the desired account.
Once all the details are filled up, next to Search for a location, you should see an option called Teams meeting. Move the toggle to enable the option.
Now, click on Save on the top left to set up the Teams meeting schedule.
Alternatively, you can also create a Microsoft Teams meeting link via Outlook.
2] Verify meeting provider if Teams meeting is missing in Outlook
But if the Teams meeting option is missing in Outlook Events, and instead you see the Skype meetings option, it could be because your Organization does not use Teams as their default meeting provider. Or, you do not have a Microsoft Office 365 work or school account.
So, to verify the meeting provider, launch Outlook and click on the gear icon (Settings) on the top right.
Next, click on Calendar on the left menu and select Events and Invitations on the right.
In the Events and Invitations window, first, check if you have selected the correct account. For this, go to These settings are applied at the account level section and select the correct account from the drop-down.
Now, go to the Events You Create section, and check if the meeting provider is set to Microsoft Teams. If you see Skype meetings instead then you cannot schedule a Teams meeting in Outlook.
Why can’t I schedule a Teams meeting through Outlook?
If you are unable to schedule a Teams meeting through Outlook, it could be because the Teams Meeting add-in is disabled. To fix this, open Outlook, and navigate to File > Options > Add-ins. Next, select COM Add-ins and press Go. Now check the box that says Microsoft Teams Meeting Add-in for Microsoft Office and click OK. Ensure the add-in remains enabled for seamless scheduling.
How do I create a Teams channel meeting?
To create a Teams channel meeting, open the Calendar and select New Meeting. Click on Add channel, select your preferred channel, fill in the meeting details, and then press Send. This schedules your meeting in the selected channel, notifying all members.