In Outlook, you can keep your inboxes and folders by moving older folders you want to keep to the archives, consisting of new messages, replies, and forwards. You can schedule which items to archive and which items to be deleted. There is a feature in Outlook called AutoArchive that Archives items automatically. While you can always Auto archive your old items in Outlook, this feature does this automatically.
An Archive is a folder found in your email where messages, replies, and forwards are stored until later. To access the items you send to Archive, go to the email Archive folder. In this tutorial, we will explain the process to automatically archive Outlook items.
How to auto archive Outlook items
Open Outlook.
Click the File tab on the menu bar.
On the Backstage View page, click Options.
An Outlook Options dialog box will pop up.
On the Advanced page, under the AutoArchive section, click the AutoArchive Settings button.
An AutoArchive dialog box will appear.
Inside the dialog box, click Run AutoArchive Every checkbox and then enter a number into the box.
Then remove the tick from the checkbox of Prompt before AutoArchive runs.
You can also make other changes, such as the section Clean Out Items Older, then input a number in the box if you want to change it from the default.
Then click the button beside the box; you can choose to select Months, Weeks, and Days.
You can choose to move old items to a different folder if you want by clicking the Browse button under the section Move Old Items To, then select a folder. We recommend leaving it at default and click OK.
Click OK.
On the Outlook Options dialog box, click OK.
We hope this tutorial helps you understand how to automatically archive Outlook items.
Read: Prevent Outlook from automatically deleting Meeting Requests after responding
Outlook Calendar Events are being deleted automatically
If you find that the Outlook Calendar Events are being deleted automatically in Outlook, you need to open Outlook Options, and from the Advanced you will have to change or configure the AutoArchive settings as mentioned in this post.
How do I manage AutoArchive in Outlook?
As mentioned in detail in this post, Outlook Options > Advanced > AutoArchive settings. Click Run AutoArchive Every checkbox and then enter a number into the box. You can choose to be prompted, select sections or the time schedule for running the Outlook AutoArchive feature here.
Read next: How to insert Picture and Shapes in the Outlook email body.
