Pivot tables are an advanced method of arranging organized data and using formulae in Microsoft Excel. We could use standalone formulae over rows and columns but upon adding or deleting rows these formulae get corrupted. This is where pivot tables come into use.
How to create a Pivot Table in Excel
First of all, you would need a set of data arranged across rows and columns. Eg. The lists of marks scored by students in various subjects. Assume that you need the total of each student’s mark in all the subjects in the last row. You could use a formula and pull it across the cells using the Fill function, but that would be useful only till the rows and columns are not changed.
To create a pivot table, the procedure is as follows:
- Select the range of cells.
- Click on Insert and select Pivot Table.
- By default, the table range will be mentioned and the pivot table would open in a new worksheet. Keep it that way and select OK.
- A new worksheet with the Pivot Table would be created.
- In the worksheet with the pivot table, you can select the columns for the sum or grand total you would need.
The case mentioned above is a generic one where you need the sums of values in a single column in the last row.
In case you wish to make modifications, please use the option for recommended Pivot Tables under the Insert tab.
How to create a Pivot Chart in Excel
Once you have created the Pivot Table, you can make a Chart of it. The procedure is as follows:
Select the range of cells across the Pivot Table.
Go to Insert and under the section for Charts, select Pivot Chart.
Select the type of chart you wish to use and hit OK.
Let us know if you have any doubts in the comments section.