How to extract Text from Image using OneNote

OneNote teaches you how you can use the Office application for creating, editing, and saving notes. In addition to this, the note keeper can be used for inserting almost every type of content including table, picture, link, file printout, video clip, audio recording and more.

The app, if you are not aware supports Optical Character Recognition (OCR), a tool that allows copying text from a picture or file printout and paste it in your notes. This proves handy, especially when you need to copy information from a business card you’ve scanned into OneNote. After you have extracted the text, you can paste it somewhere else in OneNote. Let us consider another example.

Suppose you want to digitize a magazine article. If you do not possess the sound knowledge about OCR, you could possibly spend tens of hours retyping and then correcting misprints. Or best, you could simply convert all the required materials into digital format in several minutes time using a scanner and Optical Character Recognition software.

Optical Character Recognition, or OCR, is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data. Let’s see how it works in OneNote 2016/2013.

Extract Text from Image using OneNote

You can choose to copy the text from the printout and insert it as plain text in OneNote. To extract text from a single picture you’ve added into OneNote, right-click the picture, and click Copy Text from Picture.

OneNote Extract text from image


Click where you’d like to paste the copied text, and then press Ctrl+V.

text copied


To extract text from the images of a multiple-page file printout (PDF) file, simply open your pdf file, right-click the mouse button and select the ‘Print’ option.

print option


Next, under the window that appears on your computer screen, choose ‘Send it to print to OneNote 2013’.

Send to one Note 2013


Select a location for the file.

Location selection


The file will start the process to convert and send to OneNote.



Once converted, OneNote will open and show you the PDF file. Right click on it and select “Copy Text from the Pages of the Printout”.

copy text from this page option


You can now paste it where you want to.

In most cases, it is possible to copy the text largely error-free from the printout using the built-in text recognition feature in OneNote. Certain fonts can present problems, especially serif fonts, while so-called “grotesque fonts” – sans serif fonts – e.g. Arial and Verdana, normally do not create problems.

Also, text is copied exactly as it appears. So if the text is in columns, you will get many short lines. nevertheless, this can be corrected relatively quickly by removing the line break after each line manually.

Go here for more Microsoft OneNote 2013 Tips and Tricks. You may also want to have a look at these posts:

  1. SkyDrive brings support for OCR; can now extract text from images
  2. How to Copy or Extract Text from Images
  3. Freeware to extract Images from PDF files
  4. Copy text from open windows with GetWindowText
  5. Copy Error Codes & Messages From Dialog Boxes In Windows 8 | 7.
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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.