Windows Mail app Tips and Tricks

Forget the old Outlook Express; Windows 11/10 brings the new built-in Mail app which comes with many customizable settings options. In this post, we will learn about the new mail client app of Windows 11/10 and check the customization options along with some tips and tricks.

Tips & tricks for using Windows Mail App

The modern Mail app comes pre-installed with Windows 11/10 PC and is a highly improved version of that available in Windows 11/10/8.1. You must have already read our Windows Mail app review. Now let us take a look at how to use it.

1. Create a new Account in Windows Mail App
2. Add Account in Windows 10 Mail App
3. Calendar in the Mail app
4. Customize Background Picture in Windows Mail App
5. Backup email using Mail app
6. dd Signature in Mail App
7. Set Automatic Replies
8. Other tricks.

1] Create a new Account in Windows Mail App

If you are logged into your PC with your Microsoft Account, it will automatically get linked to the Mail app as well as the built-in Calendar app. If you are logged in with your local account, you first need to set up the email account in the Mail app.

Click on the Windows icon on the PC and click on the Mail App live tile. Follow the instructions to link your email account to the app.

2] Add Account in Windows Mail App

The Mail app is not just about the Outlook account; you can add any of your email accounts and get it handy. Just click on Settings Icon in the lower-left corner and select Add Account, follow the steps, and you can create any of your email accounts to the app.

Read: Add multiple Live Tiles for multiple Email Accounts.

3] Calendar in the Mail app

The new Mail app comes with a built-in Calendar, which indeed plays an important role in the productivity of the app. Type Mail in the search bar and open the Mail app and click on the Calendar icon in the lower-left corner of the app.

The Calendar comes with a very detailed interface with the birthdays of all your email contacts, holidays list, event lists, and more. You can adjust the Calendar view in Days, Weeks, or Months. The Calendar also lets you create a new event and keep a reminder too.

Read: How to Print an Email from Mail app and Outlook.

4] Customize Background Picture in Windows Mail App

You can customize the background picture with just a few clicks. Go to Settings and click on Background Picture. Browse and select any picture stored on your PC.

5] Backup email using Mail app

You can save or backup email messages as follows. Open the email and then click on the 3-dotted Actions menu in the top right corner and click on the Save as the link.

6] Add Signature in Mail App of Windows 11/10

You can now send personalized emails from the Mail app in Windows 10. Adding a signature is the only way to personalize the emails, and the Mail app here has an option for the same. Go to Settings and click on Options. Scroll down to get the Signature tab. Turn it ON and add the signature initials you want to show at the end of every email you send.

7] Set Automatic Replies in Mail app of Windows 11/10

Right below the Signature tab in the Options, you can see the Automatic Replies tab where you can turn the option On or Off. You can also add a message you want to send with every automatic reply. Do check the box below if you want to send those automatic reply messages only to your contacts.

The new Windows Mail Desktop App is a much need clean and simple app that helps you connect more email accounts than just Outlook. If you like the app, do not forget to leave your feedback at Microsoft.

Click on the Smiley near the Settings icon, and it will open up a Windows Feedback tab where you can leave your feedback for any of the Windows 10 apps.

Select the Mail App from the left pane, and you will get a window that shows the trending, most recent, and upvoted feedback left by the users. Click on Add a new feedback and leave your feedback about the Mail Desktop App.

8] Other tricks

1. You can drag and drop attachments and also attach emails as attachments.
2. You can control how frequently email should be synced. Click Settings > Manage accounts > Select the email account > Click Options for syncing your content and make the changes here.
3. Enable or disable the use of Focused Inbox via Settings > Focused inbox.
4. Use @mentions to tag a contact in an email conversation.
5. Enable or disable Caret browsing via Settings > Reading pane.
6. You can link email accounts together. You will see it at Settings > Manage accounts > Link inboxes.

Read:

1. How to disable Conversation view in Windows Mail App.
2. Turn on Windows Mail app Email Notifications.

Want to check out more such posts? Check out Windows 10 tips and tricks and Edge browser tips and tricks.