How to use Windows 10 Calendar App

Microsoft has changed the look and feel of Calendar app in Windows 10. The most noticeable change, you will find in Windows 10 calendar app is the ability for users to sync and view their Google Calendar, something that was not to be seen supported in the same app for Windows 8.1. Let’s delve a bit deeper into the features of the new Windows 10 Calendar App.

Windows 10 Calendar App

Windows 10 Calendar App

As a user of the app, you will be first required to sign in with a Microsoft Account you own. When done, users will notice a set of buttons in the bottom-left corner of the app to switch back and forth between apps, a button to send feedbacks, and most importantly, a gear button to access the settings page.

When you open Calendar, you’ll observe all events from your Microsoft account are listed. To see events from other calendars, add the accounts to the Calendar app.

To do so, click the Settings button. This will open a pane from the right. Click Accounts and you should see all your current accounts.

To add a new account, click on Add account and a dialog box with the list of the available services you can connect to the app, will be displayed. Users can add all the different Microsoft accounts by using the Exchange option by entering the same information– your email address and password.

2 Windows 10 Calendar App

Once you have finished with the above process, click Sign in, and the new account will be added to the list in the left pane. All the emails should start downloading in a second.

Rename your account by clicking the setting button from the left pane > Accounts > the account you want to rename. You should now see a new filed called Account name. Add the desired name and hit Save button.

To add an event, here’s a quick way. Select a date and enter the event details like  name, date, time, and location of the event or meeting.

3 Windows 10 Calendar App

It should be noted that the Calendar app works only with online accounts and is integrated with the Windows 10 Mail app.

These posts will show you how to add an alternate calendar in Mail & Calendar app and add National Holidays to it in Windows 10.

Now take a look at these Microsoft Calendar tips & tricks for the web version.

See this post if Windows 10 Mail and Calendar app freezes.

Posted by on , in Category Windows with Tags
Anand Khanse is the Admin of, a 10-year Microsoft MVP Awardee in Windows (2006-16) & a Windows Insider MVP. Please read the entire post & the comments first, create a System Restore Point before making any changes to your system & be careful about any 3rd-party offers while installing freeware.


  1. Eternal Optimist

    Colours to distinguish between calendars are bland.
    No icons to distinguish type of appointments.
    No Search feature to find a specific appointment.

  2. Peter Mckechnie

    Help – Have upgraded from Windows 8 to 10. Had been using calendar on Windows 8 to record appointments, but in 10 when I click on it all I get is a blue screen with calendar symbol in the centre.

  3. Badly-Bent

    How do I add an “Earnings Date” category? So I can filter out the US Holidays and Birthdays?

  4. Lea

    Clicking on the “Add Event” button does nothing. I can’t do anything except see a bland calendar.

  5. Karen

    I want to use my outlook calendar, but i can’t change it from the gmail account, how do you switch between accounts. Also, can you do a search for a previous appointment, or do you still have to scroll month by month looking for it.

  6. Silvia Kasper

    Is there a limit of how many future events you can record in the calendar? Mine does not take any events for after 08FEB16.

  7. AndyInOz

    how do I share my Windows 10 Calendar app appointments etc with Office 365 )utlook 2013 ?

  8. Sheena Bass

    How on earth do you delete an appointment?
    At this point I find the calendar unwieldy to say the least.

  9. Julian Jones

    My query is in regard to the Calendar App in Windows 10 on my laptop!

    I have synced it with my calendar in Google and find that it does
    not show entries after April 2016. This is a severe limitation. I would
    appreciate knowing how to make Microsoft aware of this problem and
    limitation – and getting a fix / workaround.

    Thanks to the knowledgeable folks on this forum for any help / advice.

  10. Taqiyya Kitman

    They say Windows 10 is intuitive, but if that is so why are there so many “how to” websites trying to explain it?

    My question is: How do I print an event in Windows 10 Calendar? There is no print function on event page.

  11. Cliff Williams

    Calendar not ready for the enterprise!

    Without the ability to access other calendars you have access to this will mean that this app isn’t very useful in an Enterprise environment. A PA (Personal Assistant) needs access to their boss’s calendar and then will have to revert back to Outlook which if they are using a Surface is not as friendly.

    Huge oversight MS!!!

  12. Riza Artupas

    I have sync calendars with outlook and gmail calendar,
    but I cannot see all event on taskbar calendar(bottom right)
    how to sync app calendar and taskbar calendar?

  13. Martin Horník

    How do you delete an event?

  14. niko

    can i set up a password for my calender access

  15. niko

    can i set up a password for my calender access windows 10

  16. Niel du Plessis

    I cannot get the calendar app on windows 10 mobile to schedule an event with any people other than me included. I cannot add or delete attendees in the app. If I go online to Calendar, I can add additional people which then shows up on my phone. Still cannot edit any of this details on my phone. What am I doing wrong?

  17. Meghan Brown

    How do you add birthdays to the Birthday Calendar?

  18. Raquel Coto

    I logged in and linked my google calendar but the hours are all wrong! I cannot get them to sync! Help!

  19. lotje1990

    When I add a event the quick way. The event is alway visible as available and not occupied. How can i change that?

  20. Jerry J Fenner

    This calendar will not show events six months in the future!!!! How useful is that????

  21. David Shields

    Why have I just lost the categories action on my calendar?

  22. Juan Figueroa

    Is there a way to make the application send notifications about events? For example, if i click the datetime area i can add a new event to a date, but no notification pops up when the day arrive so is easy to forget an important schedule.

  23. Alejandro Cividini

    Are there settings to view calendar app offline?

  24. nazman173

    Is there a reason why no one answers any of these questions?

  25. nazman173

    Is there a reason why no one answers any of these question?

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