How to set up Outlook for Private Hosted Email

Microsoft Outlook is one of the best clients you can have for receiving and sending emails. To be able to read and send emails, you need to know the settings of outgoing and incoming servers for your email hosting provider. In most cases, Microsoft Outlook automatically detects these settings for you – when you use the auto-configuration method. In other cases, you have to configure the account manually.

Set up Microsoft Outlook for private hosted email services

This article talks about setting up Microsoft Outlook for private hosted email services. When you are setting up MS Outlook manually, you need to know:

1. Your email ID
2. Password for that email ID
3. The name of the outgoing server for that email service provider
4. The name of the incoming server for that email service provider and
5. Incoming Server Port
6. Outgoing Server Port
7. If the ports require any encryption, and if yes, what kind of encryption does the server need (SSL, TSL, etc).
8. You specify the port numbers and encryption type in the More Options > Advanced tab.

It is easy to get the settings for well-known email service providers such as Gmail, Yahoo, Hotmail, etc. Accordingly, Microsoft Outlook can easily configure such accounts automatically. In rare cases, when it fails, you need the settings for MS Outlook to create the accounts manually. Another instance when you need the settings for manual setup is when using private email service providers from email hosting providers such as GoDaddy. Let us check out the possible server settings for private hosted email service providers.

Setting up MS Outlook for GoDaddy Hosted Emails

For GoDaddy, the server name is secureserver.net for older email accounts. This means that your email is hosted on secureserver.net and all you need to do is to add POP or IMAP, depending upon the type of account you are setting up. Thus, for older email accounts, the settings would be as follows:

• Incoming server: pop.secureserver.net or imap.secureserver.net
• Outgoing server: smtp.secureserver.net
• Type of encryption: None

Newer accounts with GoDaddy require country codes as the prefix to secureserver.net. For example, if you registered in the UK, your email ID could be hosted on uk.secureserver.net. In this case, your settings would be:

• Incoming server: pop.uk.secureserver.net or imap.uk.secureserver.net
• Outgoing server: smtp.uk.secureserver.net
• Incoming Port Number: 110
• Incoming encryption: None
• Outgoing Port Number: 25
• Outgoing encryption: None

Similarly, if you are registered from Asia, your email ID would be hosted on asia.secureserver.net and the incoming email server would be: pop.asia.secureserver.net or imap.asia.secureserver.net

Other Private Email Service Providers

The details should be available with the customer care of the email hosting provider. You can try your website name though. For example, if you are hosting your email ID on mywebsite.com, your email settings could be:

• Incoming server: pop.mywebsite.com or imap.mywebsite.com
• Outgoing server: smtp.mywebsite.com
• Incoming Port Number: 110
• Incoming encryption: None
• Outgoing Port Number: 25
• Outgoing encryption: None

If the above method does not work, contact your website registrar or email service provider to know the requirements for setting up Microsoft Outlook for private hosted email.

Is Outlook a POP or IMAP?

Outlook supports both the standards for any email server that offers this. However, it will depend on how your server is configured. If the mail server only offers POP3, then you cannot use IMAP.  Most of the modern email services offer IMAP as it allows you to sync your email between Outlook and the server, ensuring you never lose your email.

What is SMTP server address?

SMTP stands for Simple Mail Transfer Protocol. It makes sending and receiving emails possible. The address and the port are usually available on your mail server, and you can also test them before finalizing the setup.