How to password protect PDF File in Word 2016/2013

Microsoft Word possesses the built-in ability to save documents as PDF. It doesn’t require you to download a converter to get the job done. Earlier, we had learned how to password protect Office documents. Today, we see the method of password protecting PDF file in Word 2013. The tutorial is for the Office users who are not aware of the feature found in Word that allows you to password protect PDF files as well.

Please note that if you lose the password for the file, you will not be able to recover it without using password recovery software. Therefore, I advise you to store all the passwords in a safe place if you plan to use this feature for protecting multiple PDF files.

Here’s how to go about.

Password Protect PDF File in Word

Open a Word document that you would like to save in PDF format and encrypt withpassword, complete the writing or editing.

Word 2013

Once done, click the ‘File’ menu and then click Save As tab.

Next, select the location of your choice where you would like to save the PDF file.

Upon finding the ‘Save As’ dialog box, select Save as type as PDF from the drop-down menu, and then hit the ‘Options’ button to open Options dialog.

PDF option

Here, enable the option that reads as ‘Encrypt the document with a password’ and press ‘Ok’ button.

Options box

Now, simply enter the password that is easy for you to remember, but hard for others to guess and use it to protect your PDF file. After entering the password once, re-enter the same password before clicking OK button.

It’s advisable to keep the password between 6 and 32 characters long. All done, click the OK button and hit ‘Save’ to save the PDF file.


Now, when you try opening this PDF file with Office or any other program, you’ll be prompted to enter the password to either view or edit it.

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.