Password protect Microsoft Office documents

Microsoft Office 2016/2013 certainly makes it easier to password protect your important documents like Word, PowerPoint and Excel, by making use of its password protection and permission feature. This helps you prevent your documents, workbooks, and presentations from tampering. In this tutorial let us learn to protect Office documents with Password & Permission.

Password Protect Office documents

Open the desired Word document you would like to password protect and click on the ‘File’ option. Towards the right hand side you will observe a ‘Protect Document’ option.

Office document protect

Click on the option and you will find new options highlighted below

  1. Mark as Final
  2. Encrypt with Password
  3. Restrict Editing
  4. Restrict Permission by People
  5. Add a digital Signature

Encrypt with password

Our special interest lies in protecting the document with a password of choice i.e. Encrypting it with a password. So, select the second option from the above.

When done, the Encrypt Document dialog box appears. In the Password box, type a password. Remember, if you fail to remember the password, Microsoft will be incapable of retrieving the lost or forgotten password, so keep a list of your passwords and corresponding file names in a safe place.

Choose a strong password and then select OK.

enter the password

Re-enter your desired password in the Confirm password window and click OK.

confirm the password

You will now see the new required permissions.

Password required

Hope that helps!

Now read: How to Password Protect PDF File in Word.

If you need to stronger protection for your files and folders you may try one of these Free File Encryption Software for Windows.

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.


  1. Ash

    I prefer “Restrict Editing”, so that everyone can open and read the document but no changes can be made, just like secured PDF files.

    However, I’m not sure how secure this method is. There are a few password recovery tools for Office 2013 but I didn’t test them myself.

  2. hemant saxena

    Yes, even I am not sure how secure the ‘Restrict Editing’method is

  3. All well and good but not so with PowerPoint, I can’t make it read only therefore I have to put my PPS’s online via authorstream

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