How to insert a watermark in Word document

The faint or washed-out text that appears in the background of your content is a watermark. Its purpose is to mark authenticity of the maker. Office applications like Microsoft Word allows you to insert a watermark in its documents and the best way to work with watermarks in Word is on a PC or a Desktop, rather than in a web browser or mobile app.

Add watermark to Microsoft Word documents

If you would like to insert a watermark in Microsoft Word document, customize the font, layout, etc. you do so by following these instructions. Like headers and footers, a watermark usually appears on all the pages of your document, except a cover page. However, you can choose to:

  1. Insert watermark on a single page of Word
  2. Insert watermark on all pages of Word

A watermark can be a logo, stamp, or signature superimposed onto an image, with a great deal of transparency.

1] Insert watermark on a single page of Word

Open Microsoft Word and click where you would like to place the watermark on the page.

insert a watermark in Word document

Next, from the Ribbon menu, select the ‘Design’ tab and choose ‘Watermark’ from the ‘Page Background’ section.

Hit the drop-down arrow to choose the desired layout and then right-click it and select Insert at Current Document Position.

Instantly, the watermark will appears as a text box, as shown in the image above.

2] Insert watermark on all pages of Word

If a watermark fails to appear on some pages of Microsoft Word, you can put the watermark on all pages via ‘Custom Watermark’ option. For this,

Switch to the ‘Design’, select ‘Watermark’ > Custom Watermark.

Then, from the ‘Printed Watermark’ window that opens up, choose either

  • Picture Watermark and select a picture, or
  • Text watermark and type your watermark text in the Text box.

When done, hit the OK button.

This will add watermark to all the pages in Microsoft Word. Also, even after adding the watermark, it will still be possible to visualize the contents of the page.

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.