Extract Text from PowerPoint presentation to Word document

You may have run into situations where you wanted to extract text from PowerPoint Presentation to other applications like Microsoft Word or Notepad. PowerPoint presentations are normally saved in a proprietary format with a file extension of PPT. Sharing a PPT file requires all parties involved, to have access to Microsoft PowerPoint. Moreover, the file size is large due to use of graphics (images and media). So, Instead of sending the entire presentation file to the desired person for review you can send only the text content in a Word document which appears more convenient. Doing so allows the relevant information to be viewed and made accessible in multiple applications. Let’s see how you can extract text from PowerPoint to Word.

Extract Text from PowerPoint to Word

Open your PowerPoint Presentation.


Select the FILE tab from the PowerPoint ribbon. From the list of available options on the left-hand side, choose Export.

Export option

Presentation may include a lot of media files and images so it’s obvious the size can reach up to hundreds of MB. In such a case, you will need to convert the PPT file to simple text file to reduce its size.

Now, it’s time to create handouts. Handouts are simply of papers with limited important points that form the basis of the information you used for your presentation. Handouts can be created by selecting the Create Handouts option, and then choosing Create option.

Create handouts

Instantly, ‘Send to Microsoft Word’ window should pop up. Here, choose the type of page layout you want. I selected Notes next to Slides however, you can select Blank lines next to slides. Choosing this option simply creates blank lines next to each slide in Word. Person you are sharing the document with can use the space to take down their own notes.

Send to Word

Moreover, in this format your options for additionally editing the presentation in Word are nearly limitless. Once you have selected a desired layout, click OK to begin the conversion process. Once the process is complete, you should observe a new Word document with all of your slides and appropriate text layouts.


I hope you find this tip useful.

Posted by on , in Category Office with Tags
The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.