You can configure your Gmail account easily with the auto-configure method of Microsoft Outlook. But you need to set up Gmail to allow you to download mail as POP or to map folders and emails using IMAP. Here are the steps to configure MS Outlook for Gmail.
Set up Gmail To Connect With Microsoft Outlook
- Log into your Gmail Account.
- Click on the Gear icon and select Settings.
- Click on Forwarding and POP/IMAP on the links given above your Inbox
- Under POP Download, click to select Enable POP for all mail that arrives from now on.
- Select Archive Gmail’s Copy in the drop-down box next to When Messages Are Accessed With POP
- Click on Save Changes
The above method sets up your Gmail account to let MS Outlook download messages through the POP3 protocol. In case you wish to map the folders and access your Gmail messages through IMAP, proceed with steps 1 to 3 above and instead of selecting Enable POP, go to the IMAP Access and select Enable IMAP. NOTE: You should either select POP or IMAP but not both. Auto Configure MS Outlook. Once you are done with the above, you can make Microsoft Outlook to auto-configure your account for you.
- From the File menu (Office button in Office 2007), select Add New Account
- Enter your email ID and password in the dialog box that appears
- Click on Next
- Microsoft Outlook will take few minutes to search for Gmail settings and will configure the account for you.
Note that if you selected POP in the Settings of Gmail above, you would get a POP3 account. Accordingly, if you have selected IMAP above, you get an IMAP account in Microsoft Outlook. If you wish to configure Microsoft Outlook manually for Gmail, here are the settings you will need to use. Settings To Configure MS Outlook Manually For Gmail
- From the File menu, select Add Account
- In the dialog box that appears, select Manually configure server settings or additional server types.
3. Click Next
4. Select Internet Email and again click Next
5. In the dialog box that appears, enter your name, email address and password in the related fields.
6. Under Account Type, select POP if you wish to create a POP3 account. For IMAP, select IMAP
7. For the Incoming server, enter pop.gmail.com or imap.gmail.com depending upon the type of account you are creating.
8. For the outgoing server, enter smtp.gmail.com
9. Click on More Settings
10. Under the Outgoing Server tab, click to select My Outgoing Server (SMTP) requires Authentication
11. Click to select Use Same Settings As My Incoming Server
12. Go to the Advanced Tab
13. Enter 995 in Incoming Server Port if you are creating a POP3 account. If you are creating IMAP, enter 993.
14, Click to select This Server Requires an Encrypted Connection. For the IMAP account, set the type of encryption to SSL.
15. In the Outgoing Server Port, enter the value 587. Set the type of encryption to TLS
16. Click OK to close the dialog box.
17. Click Test Account Settings… to test the account settings
18. You should see a message saying your account settings are correct. Click on Next to exit the dialog box.
See this post if Outlook cannot connect to Gmail, keeps asking for the password.
This explains how to configure Microsoft Outlook for Gmail. If you need further assistance feel free to drop a note in the comments section.