Microsoft introduced the Microsoft Office app for Android quite a long time back, allowing users to get rid of multiple Office apps. It is a bundle of Word, Excel, PowerPoint, OneDrive, etc. If you use those apps on your desktop computer and want to try them on mobile, this Microsoft Office app is what you need to install. As you are going to use it for the very first time, you won’t know all the options and features it includes. That is why you can follow this article to know more about some of the best Microsoft Office Tips and Tricks for Android.
Microsoft Office Tips and Tricks for Android
Here are some of the best Microsoft Office tips and tricks for Android devices that are sure to help you get the best out of them:
- Download document to your phone
- Convert to PDF
- Remove a file from home screen
- Sign a PDF file
- Convert PDF to Word
- Scan a document
- Dictate in Word file
- Save file to device
- Use Read Aloud
- Pictures to PDF
To learn more about these tips and tricks, continue reading.
1] Download document to your phone
By default, the Microsoft Office app uses OneDrive storage to save all the files. It is handy when you need to access files from multiple devices, such as a computer, tablet, etc. However, if you have some internet connection issues, you may not be able to save the file properly after editing. That is when you can download the file to your phone to use offline. To download documents to your phone, you need to find the desired file and tap on the Download or Cloud-like icon visible next to the file.
2] Convert to PDF
At times, you might need to send a document to someone in PDF. Instead of using a Word to PDF converter, you can use the Microsoft Office app. It does the job pretty well, and you can save the PDF file to your phone or OneDrive storage. Not only a document, but also you can convert Excel files to PDF using the same app on Android mobile. To convert a file to PDF, you need to select a file first. Then, tap on the three-dotted icon and select the Convert to PDF option.
Following that, you can select the Save As option to give it a name and choose a location to save the file.
3] Remove a file from home screen
By default, Microsoft Office has two sections on the home screen – Home and Actions. The Home tab contains all the files you created or edited in recent times. However, if you do not want to show a specific file on the home screen due to any reason, you can hide it from there. For that, select a file you want to hide > tap on the three-dotted icon > select the Remove from list option.
4] Sign a PDF file
Let’s assume that you have a form that you need to sign digitally. If it is a Word document, things are pretty easy. However, in most cases, forms or applications come in PDF form. If you have such a document to sign, you can use Microsoft Office to get the job done. To sign a PDF file, follow these steps:
- Switch to the Actions tab.
- Tap on the Sign a PDF option.
- Open the PDF file you need to sign.
- Tap on the document where you need to show the signature.
- Sign on your screen and tap on the correct sign.
- Tap on the correct sign again to save the document.
After that, your file will be saved with the digital signature.
5] Convert PDF to Word
If you have some PDF files and want to convert them to Word or .docx format, Microsoft Office for Android has an option for you. You can easily convert any PDF file to a Word-compatible document within moments without any third-party application. To get started, follow these steps:
- Go to the Actions tab.
- Select the PDF to Word option.
- Select the PDF file you want to convert.
- Save the file.
The best thing about this conversion is that you do not need to do anything else other than select the file.
6] Scan a document
Microsoft Office for Android comes with two options to scan – Scan the text to create a Word document and scan table to create an Excel file. If you already have a table and do not want to write the same, you can scan it using your camera and make the file accordingly. Let’s assume that you have some text to scan. For that, follow these steps:
- Tap on the big plus (+) sign.
- Select Word from the menu.
- Tap on the Scan text option.
- Use your camera to capture the text.
- Tap on the Done button.
After that, you can save the file wherever you want.
7] Dictate in Word file
On mobile, you might face problems typing long paragraphs continuously. If so, you can use the Dictation feature to type quickly in Word documents. For that, follow these steps:
- Open a Word file in the Microsoft Office app.
- Tap on the three-dotted icon on the top-right corner.
- Toggle the Dictation button to turn it on.
- Tap the microphone button to start typing using the voice command.
8] Save file to device
The first guide on this tutorial helps you download the file to your phone for offline usage. However, you cannot browse and open the file using any File Manager app. However, if you follow this guide, you can save your file in any location on your mobile so that you can use it individually:
- Finish editing a file you want to save.
- Tap on the three-dotted icon.
- Select the Save As option.
- Choose the Browse option.
- Select a path where you want to save the file.
- Enter the name of the file and tap the SAVE button.
9] Use Read Aloud
If you have some documents or detailed reports to read, but you do not have much time, you can use the Read Aloud option. It is an in-built feature, and any Android mobile user can use this functionality. For that, open the document and tap on the three-dotted icon. Then, select the Read Aloud option.
10] Pictures to PDF
At times, you might need to send some pictures for an application or other official purposes. In most cases, you need to send images as PDF. If so, you can use the Microsoft Office app to convert pictures to PDF. For that, do the following:
- Tap on the Actions tab.
- Select the Pictures to PDF option.
- Select images you want to convert to PDF.
- Go to next.
- Tap on the Done button.
- Save the PDF file wherever you want.
After that, you can send the PDF file to anyone or access it from any other device via OneDrive.
If you are new to Microsoft Office on Android, you can follow the aforementioned tips and tricks to get started. There are countless features included in the Microsoft Office app. From creating a document to converting it to PDF, you can do everything with the help of this application.
Read: Best Word Online tips and tricks
Is Microsoft Office safe for Android?
Yes, the Microsoft Office app is completely safe for Android. You won’t have any security threat to your files or overall phone data after installing this app. However, it is highly recommended to download the Microsoft Office app from the Google Play Store only.
How can I learn Microsoft Office fast?
Microsoft provides a dedicated Microsoft 365 Training page where you can learn the basics of Outlook, Word, PowerPoint, Excel, etc. You can also download training templates for Word, Excel, etc., to learn by doing. You can also use the Quick Starts guide to learn the basics about Word and other Office products. Many infographics, cheat sheets for quick references and keyboard shortcuts, etc., are also available to use.
That’s all! I hope these tips and tricks were helpful.
Read: Microsoft Word Tips & Tricks for PC.