How to Add, Copy, Remove, Apply and Manipulate Text Boxes in Microsoft Word

In Microsoft Word, the user can create the text boxes in several built-in styles, predefined Textboxes offered in Word. If any of the built-in styles do not meet the user’s, interest there is a feature in Word that allows the user to draw the text box. There is an option where you can get more textboxes from Office.com and can save the selection to the text box gallery.

In this tutorial, we will explain:

1. How to insert a Built-in Styles Text Box.
2. How to insert text into Text Box.
3. How to copy the Text Box to a new location.
4. How to change the direction of text in the selected Text Box.
5. How to Format the Text Box.
6. How to change the default formatting for a Text Box.
7. How to save a selected Text Box as a Building Block.

What is Text Box in Microsoft Word

A Text Box is a feature in Word that focuses on its content and displays essential text such as headings and quotes.

1] How to insert a Built-in Styles Text Box

Click the Insert tab on the menu bar.

On the Insert tab in the Text group, click the drop-down arrow of the Text Box button.

You will see a list of text box built-in styles you can choose from; select the one you desire.

The text box you selected will appear in the document.

You can use More Text Boxes from Office.com to insert text boxes in the document.

In the Text Box drop-down list, you can also select  Draw Text Box and draw a text box into the document.

The other option to insert a Built-in Style text box is to your document is to click on the Explore Quick Parts button.

In the drop-down list, select Building Blocks Organizer.

A Building Blocks Organizer dialog box will appear.

In the dialog box, scroll down until you see the text box gallery.

Click any text box of your choice and click Insert.

The text box is inserted into the document.

2] How to insert text into Text Box

For a built-in style text box, click into the text box and press the Delete Key to delete the default text inside it and type your text.

For the text box you draw, click inside the text box and enter your text.

3] How to copy the Text Box to a new location

Place the cursor near the text box’s frame, hold the CTRL-key down, and drag the textbox.

You will notice that the text box is copied.

4] How to change the direction of text in the selected Text Box

Go to the Shape Format tab.

On the Shape Format tab in the Text group, click Text Direction.

In the drop-down list, choose the direction you want the text to be in the text box.

5] How to Format the Text Box

Click on the text box on the Shape Format tab in the Shape Styles group. You can choose the built-in styles you like.

You can format the text box by selecting Shape Fill, Shape Outline, and Shape Effects.

6] How to change the default formatting for a Text Box

Right-click a formatted text box border and select Set as Default Text Box.

7] How to save a selected Text Box as a Building Block

Go on the Insert tab in the Text group and select the Text Box button.

In the drop-down list, select Save Selection to Text Box Gallery.

A Create New Building Block dialog box will appear, enter a name, select a category, or any changes you wish to make in the dialog box.

Click Ok.

If you want to see if the textbox you save is in the Building Block, click the Explore Quick Parts button in the Text group.

In the drop-down list, select Building Block Organizer.

A Building Blocks Organizer dialog box will appear; Scroll down until you see the name of the text box you name.

I hope this helps; if you have questions, please comment below.

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