How to add and use OneNote notebook to Microsoft Teams

Microsoft Teams is a powerful hub for team collaboration, which helps in bringing together people, content, and tools that your team needs to be increasingly effective and engaged. While Microsoft Teams does this great job of getting your employees together from across your business or organization into one digital online space – it also integrates the power of Microsoft OneNote. With OneNote in Microsoft Teams, your employees could share and collaborate ideas and create together.

OneNote in Microsoft Teams

Now Microsoft Teams has OneNote built in it, so you can syndicate the power of Teams and OneNote to share across important notes, task lists, drawings, ultimately achieve more across your organization. Using OneNote in Microsoft Teams is very easy; this blog details how you could leverage the power of OneNote in Microsoft Teams.

How to use Microsoft OneNote in Microsoft Teams

To start using OneNote in Microsoft Teams, the user will need to add OneNote to one of their Teams general channels.

How to add and use OneNote notebook to Microsoft Teams

To get started click ‘+’ button appearing at the top of the channel and select ‘OneNote’.

OneNote in Microsoft Teams

From here, you have these options:

  1. To start from scratch
  2. To add an existing notebook.

Let’s see these options in details.

1] To start from scratch:

Click ‘Create a new notebook’ at the top bar (under where names of channels appear), and click ‘Save’. When you create a new notebook, you can give it a name; click the ‘Notebook name’ field to add a name, and click ‘Save’.

OneNote in Microsoft Teams

2] To add an existing notebook:

Click ‘Browse notebooks’, select the notebook and section, and click ‘Save’. Or click on ‘Paste a OneNote link’ and add in the address, and click ‘Save’.

OneNote in Microsoft Teams

Once the OneNote tab in Microsoft Teams is added, everyone in the channel will be able to view the files and make edits to it (provided they have access). When any user is blocked from viewing the notebook, he/she can request access rights from the tab to view/edit Notebooks.

How does OneNote work in Microsoft Teams

Within the Teams application, users will notice several familiar features and options which are commonly available within OneNote itself. Few of the key features available from the OneNote ribbons are:

OneNote in Microsoft Teams

  • Home: Basic core functions like undo, redo; cut, copy, paste, format painter, basic text features, bullets, and numbering; styling; tag creation; spell-check and dictation.
  • Insert: Inserting new pages / new sections, tables, pictures / attachments / links; and recording audio.
  • Draw: Ability to draw / sketch, control over drawing styles and colors, and highlighting notes
  • View Tabs: Displays navigation panes, immersive reader, page color, page versions
  • Open in browsers: User can press on the ‘Open in browser’ button if they wish to edit the Notebook using the OneNote app on their computer. Note, this action demands the user to sign in with their account.

OneNote in Microsoft Teams works by using the power of OneNote Online; in simple terms, it works as a web interface. Hence, the user needs to be connected to the internet to save all their work/changes on their Notebooks.

We hope this guide helps to outline how Teams and OneNote work together to create a simple, collaborative workspace for you and your users.

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Ankit Gupta is a writer by profession and has more than 7 years of global writing experience on technology and other areas. He follows technological developments and likes to write about Windows & IT security. He has a deep liking for wild life and has written a book on Top Tiger Parks of India.