How to Set up, Schedule and Join a Microsoft Teams meeting

You can enjoy the savings of reduced travel expenses by conducting team meetings via video conferencing. Various services out in the market promise to connect people in real-time over a network through multiple devices. Microsoft Teams is a new offering in this domain. It helps you readily connect with people in an instant via a video call. However, before this, you have to set the meeting up. Let us in this post see the method to set up and join a meeting in feature-rich Microsoft Teams.

Set up and join a Microsoft Teams Meeting

First, launch Microsoft Teams app.
To start a team meeting, select the ‘Video/meeting’ icon as shown in the screenshot.
Alternatively, if you are chatting with a person, invite him for a meeting by choosing the meeting icon from within the existing conversation.
You’ll quickly understand if a team meeting is taking place when you see encircled individuals in a channel, as shown in the screenshot below.
The channel will instantly display a preview of any content uploaded by the individuals.
You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification on the channel.
You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification on the channel.

(Images source – Office.com)

In addition to the above, you can join from within a conversation. For instance, if you’re working under a different channel and you find that your messages aren’t displaying, you can choose to join a meeting from a notification that appears in the upper right corner of your Desktop screen. You’ll see a notification that you’ve been invited to a meeting. You can then join directly from there.

Read: How to add Zoom to Microsoft Teams.

Schedule a Teams Meet

For scheduling a meeting, look for the Meetings button. Clicking on it will let Microsoft Teams list all your currently scheduled meetings. Simply click “Schedule Meeting” to set a time for the meeting.

Now, while conducting a meeting, if you would like to share your Desktop screen, simply click the ‘Screen’ icon. The icon allows users to share their screens. It is by far, the most convenient method to see what someone is presenting. To share your screen in a meeting or view someone else’s screen, just click on the icon and you are good to go.

A special feature of Microsoft Teams is that when you whenever you click away from a meeting, a call monitor will appear. It will allow you to join back the meeting in an instant when you click on it.

Visit Microsoft to download the app or use the web version.

There is also a free version of Microsoft Teams that is available.

Video from Microsoft on how to use Teams

This Microsoft Teams Tips and Tricks post is sure to interest you, as well!

Do I need to download Microsoft Teams to join a meeting?

No, you can join any Microsoft Teams meeting using the web interface. However the link should allow you to join, and the host should include you in the meeting.

Is Microsoft Team free?

There is a free version of Microsoft Teams that offers unlimited chat, search, video calls. However, the free version is limited to up to 60 minutes per meeting or call. Along with this any app integrations and rich file collaboration will also be missing.