Microsoft Teams has a whiteboard feature, and we would like for everyone to take full advantage of it and all it has to offer. Not a lot of people know the whiteboard feature exists in Teams, and if you’re one of those users, well, now you know, so it’s time to make use of it.
What is Microsoft Teams Whiteboard feature?
When it comes down to using the Whiteboard, please remember that you need to use Windows 11/10, macOS, or the web version of Microsoft Teams. If you’re using the app on either iOS or Android, then we should note it is not possible to share a whiteboard via these versions. Still, mobile users can collaborate on whiteboards if shared from a supported operating system. Additionally, the Whiteboard is only available to users within your organization. Furthermore, it is also only available in Teams meetings and calls with at least three members.
How to use Whiteboard in Microsoft Teams
Not everyone knows how to take full advantage of the Whiteboards feature in Microsoft Teams. But worry not dear friends, for the information below will no doubt deliver all the knowledge you require:
- Open Microsoft Teams
- From the left panel, select Meetings
- Join a meeting or start a meeting by pressing Meet now
- Choose the Whiteboard option from the top right corner of the meeting window
- Using the Teams Whiteboard.
1] Open Microsoft Teams
You can do this by locating the shortcut file on either the Desktop or the Start Menu. For those who’ve set Teams to launch after a Windows 11/10 boot automatically, then look to the Taskbar for the icon.
2] Select the meeting chat
OK, once you’ve opened your Microsoft Teams app, you should start a meeting with the relevant folks and then select the meeting chat.
3] Choose the Whiteboard option
After clicking on the meeting chat, you should now make a move to select the Whiteboard tab right away. From there, you can use the pens to jot down your many ideas on the Whiteboard, and that’s it.
4] Using the Teams Whiteboard
After you’ve launched the Whiteboard, there are a few things you can do. Look to the left, and you should see the Create area. From here, you can share Notes, Text, Shapes, Reactions, Images, and Templates with others.
If you look to the top of the Whiteboard, you’ll see pencil pointers for drawing. Select the one that fits your task, and if you make a mistake, simply use the eraser to remove it.
How to open the Teams Whiteboard
There is an alternate way to open Teams Whiteboard if the above option does not work. Simply click on the Open Share Tray section during a meeting, and once that is done, click on the Whiteboard icon located at the bottom-right corner.