Outlook is probably one of the most robust, feature-rich, and versatile email clients that has become integral to professional communication. One of the biggest challenges is to print all attachments in Outlook. The usual method involves downloading them one by one and then printing them. But if you want to print all in one go, that’s where most people get stuck.
How to print all Attachments in Outlook
Although most of the information is maintained online in the Outlook application itself, at times, there is a need to have the information physically printed as a hard copy. Documents must be signed physically to meet legal requirements such as contracts, government forms, or homework.
Several methods let you print all attachments in Outlook in a single click rather than printing them one by one. Let us look at each one in detail.
- The Print option in Outlook
- Outlook rules
1] The Print option in Outlook
- Open the Outlook Application and sign in with your credentials.
- Navigate to the desired folder and double-click on the email you want to print.
- Click on File in the upper left corner of the screen and then select Print.
- Once your document is being previewed, click on Print Options.
- Ensure the option—Print attached files— is checked, then click Print. This will ensure that all your email attachments are printed in one go.
However, please note that the attachments print only to the default printer. For example, if Printer A is set as default and you choose to print a message with an attachment on Printer B, the message will print on Printer B, but the attachments will print on Printer A.
Read: How to print Outlook Email, Calendar, and Contacts
2] Outlook’s rules
You can create a rule in Outlook with specific parameters to print all your attachments as soon as they arrive. You must ensure the parameters are correctly set so the automation part works as expected and yields the desired results.
- In the Outlook Application, click on File and then Rules and Alerts, or you can even right-click on the email where you want to create a rule and then select Create Rule.
- Define specific conditions that trigger the rule if the same conditions are met when you receive an email. For example, it could be from a specific sender, or the subject might contain a keyword that you want to specify. Once you have set the conditions, click on Advanced Options.
- Select the conditions that you want your rule to follow. The checked rules apply after the email arrives. Once done, click on Next.
- You must specify what action you want Outlook to perform on the email. Select Print it from the list of options and then click on Next.
- Type in a desired name for this rule and click on Finish.
- This will print all the attachments in emails that meet the conditions you set for this specific rule.
Read: How to Delete or Turn off Rules in Outlook
I hope the post was helpful, and you can print all the Outlook attachments in one go.
Why does Outlook ask me to open or save files before I can print them?
Some attached files must be opened or saved before you can print them. Outlook will prompt you to open or save such attachments before printing them.
Does Outlook let me select or save all my attachments simultaneously?
Yes, you can select or save all your attachments instantly in Outlook. All you have to do is open the email that contains the attachment, left-click on one of the documents to select it, and then press Ctrl + A on your keyboard to select all the files in the email. Now, you can right-click and select Save All Attachments.
