Readability Statistics feature in Microsoft Word 2013

In Microsoft Word, there’s a little-known feature about the application Readability Statistics that allows a user to display readability statistics as a part of the spelling and grammar check. Specifically, the feature displays information about the reading level of the document, including readability scores based on the following tests:

  1. Flesch Reading Ease
  2. Flesch-Kincaid Grade Level

The above-mentioned readability tests are sort of a procedure for testing the level of difficulty to understand a content in the English language. Each readability test has its rating calculated on the average number of syllables per word and words present in each sentence.

A short description of the test will help avoid confusion and clear some air.

Flesch Reading Ease: Statistically calculates the readability of your content on a scale that ranges between 0-100. A lower score indicates that the content is more difficult to apprehend. If the score for your content is 100%, then your content is 100% readable, and it can be easily understood by everyone.

Flesch –Kincaid Grade Level: Helps a person know how many years of education does one need to understand your level of writing. To try this, simply add 5 to the grade number, and you will get to know the average age of a person who can read your content.

You need to strike a balance between the above two tests to have the better readability of your content.

Access the Readability Statistics Feature in Word

Begin by clicking the ‘File’ button. From the bottom of the menu that appears, select ‘Options’.

Readability Statistics feature in Microsoft Word 2013

After that select “Proofing” option and under the heading “When correcting spelling in Grammar and Word”, check if Readability Statistics option is checked.

proofing

The action will enable the Flesch-Kincaid scale.

Readibility statistics

Bear in mind; Word will not assess the document’s readability until it has also checked the spelling and grammar. For this, click the “Review” tab and then “Spelling & Grammar”.

If Word has any changes to propose, a pane on the right should slide in. The changes are non-essential, though they can highlight minor adjustments benefiting readability. Another window should show up once this task is completed.

Readibility check

The final part deals with document readability. Note that Reading Ease” is scored between 0 and 100. Documents that score a perfect “100” are simple and easy to read.

statistics

Highlighting a sentence allows you to assess it alone. As a general rule, you will notice simple sentences will score 100% on readability but score lowly on the grade level. A higher grade is indicative of more complex writing style.

Let us know if you find this feature useful.

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.