How to schedule a Skype meeting on a Group Calendar in Outlook

Microsoft Outlook is not just limited to composing and receiving emails but performing multiple tasks. For instance, the app could be used to schedule and see upcoming meetings. This facility is available in a shared calendar visible within the Groups workspace. So, let us get familiar with the method of scheduling a Skype meeting on a group calendar in Office Outlook 2016.

Schedule a Skype meeting on a Group Calendar in Office Outlook

Open your Outlook app and select a group from the left navigation pane

Next, from the ribbon displayed, select Calendar (calendar functions as a distribution list for inviting all the members of the Group).

Then, select New Skype Meeting or New Meeting as shown in the screenshot below. We are more interested in dealing with the latter part so we choose the second option i.e., Skype Meeting.

Now, when you make this a Skype meeting, you will notice that all the call details will be added to the message body.

You’ll also see that the group’s alias is entered automatically in the ‘To’ line.

When it’s done, simply specify the details related to the following options,

  1. Subject
  2. Location
  3. Start and End time for your meeting

Thereafter, in the meeting area, type an agenda for the meeting. If you’re arranging a Skype Meeting, be careful not to change any of the online meeting information.

In the end, select Scheduling Assistant on the ribbon to make sure you select the best time for the meeting that is acceptable to all.

Scheduling a Skype meeting on a Group Calendar in Office Outlook

Select Send.

Once done, the meeting will appear on the group’s calendar, as well as the personal calendar of each member.

A group calendar is preferred more since it enables you to view multiple calendars at the same time.

This post will show you how to cancel a meeting in Outlook.

Posted by on , in Category Office with Tags
The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.