How to print PowerPoint slides with Speaker notes

Previously, we saw how to view your Speaker Notes privately in PowerPoint Presentations. This tutorial is just an extension of the same. Assuming, you have acquainted yourself with the process of creating Speaker Notes in PowerPoint, let’s see how to print slides with Speaker Notes in PowerPoint.

If you choose to print your Speaker notes in a PowerPoint slide, the printouts will show the slide image on the upper half of the page while Speaker notes will be displayed below it. It appears simple to print slides without Speaker notes than with them. Still, let’s see how to Print slides with Speaker notes. Here’s how!

Print slides with Speaker Notes in PowerPoint

Assuming you have your PowerPoint slide opened, go to the ‘File’ tab and select ‘Print’.

Next, under Settings, click the second box (which defaults to say Full Page Slides), then under Print Layout, click Notes Pages.

print PowerPoint slides with Speaker Notes

Notes Pages prints one slide per page, with Speaker Notes below it. So, to print your slides with Speaker Notes, click Print. Other options under Print Layout, and all of the options under Handouts, print only slides, or slide content, not Speaker notes.

Now, if you would like to set up your presentation to be printed in black and white

Go to the ‘View’ tab and under ‘Color/Grayscale’ section, choose ‘Black and White’.

Next, when the ‘Black and White’ tab opens, select the setting you would like to keep from ‘Change Selected Object’ section.

To print the presentation in black and white or grayscale, go to File on the ribbon menu and select ‘Print’.

Then, under Settings, on the Color menu, click either Pure Black and White or Grayscale.

  • Grayscale will print the handout in grayscale. Some colors, such as background fill, will be displayed shown as white to enhance their legibility.
  • Pure Black and White prints the handout without any gray fills.

Once selected, click Print.

Normally, presentations are set to be displayed in color. However, slides and handouts are often printed in black and white or shades of gray (grayscale).

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.

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