How to change Ruler unit in Word, Excel, PowerPoint

Microsoft Word uses horizontal and vertical rulers to align paragraphs, tables, images etc. It is essential not only to have a layout that suits your style of writing, but they also decide how the documents get printed. By default, the unit for these rulers is set to inches but, you can change it to a unit of your choice easily. In this guide, we will share how you can change the ruler unit in  Word, Excel and PowerPoint from inches to cm, mm, points and picas.

Change ruler unit in Word, Excel, PowerPoint

Change ruler unit in Word, Excel, PowerPoint

It works on any Office installation. I tried it with Office 365 on my computer. As an example, we will show you ow to do it in Word:

  1. Open Word, and then click on the File menu and choose Options.
  2. In the Word options window, select the Advanced section in the left panel.
  3. In the right-pane scroll until the Display section is visible to you.
  4. When found, select the desired unit from the drop-down list and click on ‘OK’.

You can change the ruler unit from inches to centimetres, millimetres, points, and Picas. Points are used when you need to simulate pixels, while Picas are typically used to represent fixed horizontal measurements.

When you want to see how exactly it will look on a physical paper, this is what should be used. It is used mainly for designing newspapers, magazines, newsletters, and ads. Picas are 1/6 inch and contain 12 points.

The same applies to any Microsoft Office, including Excel, PowerPoint, and more. The option is available under Advanced > Display section.

Under display section, you have two more options.

  1. Show pixels for HTML features – It is to use pixels as the default unit of measurement in dialogue boxes that are related to HTML features.
  2. Show measurements in width of characters is useful when it comes to printing.

When you want to change ruler unit back to the default units of measurement, head back to the same setting in the Office application options window.

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Ashish is a veteran Windows, and Xbox user who excels in writing tips, tricks, and features on it to improve your day to day experience with your devices.