The OneDrive team at Microsoft announced a new helpful feature for OneDrive for Business and OneDrive Personal users. This feature is called Files Restore. Sometimes when we are handling an ample capacity cloud storage, there are chances that we may mess up with the files. Or, when working in a large company and sharing ample cloud storage with a large group of people, a file may get modified or tampered with with the knowledge or consent of the other teammates. In scenarios like this, the new Files Restore feature comes into action and helps you identify and restore files as they were earlier.
However, the only limitation is that it can restore files to any point in the last 30 days. This means if your quarterly budget is modified and you don’t check it for a long time, you might not find the older version unless you have a backup.
This feature is coming along and under the features of Data Loss Prevention (DLP), eDiscovery, Service level encryption with customer-owned keys (this is currently in preview and might contain bugs. But will be coming very soon for the public.), and data retention controls with consistent management across Office 365 which we discussed in our earlier article titled – How to move files between Office 365, SharePoint and OneDrive.
Now, without further ado, let’s dive into how to use this feature.
Files Restore feature in OneDrive
First, to use this feature, you need to have a OneDrive for Business subscription that comes with the Office 365 subscription. Log in to your account portal here to get started. (UPDATE: This feature is now available for OneDrive personal users as well)
Now, navigate and click on the little gear icon on the top right corner of the webpage. Upon clicking it, you will see a sidebar sliding in from the right side.
In that sidebar, find and click on the Restore OneDrive button.
This will redirect you to a page showing a histogram showing the activities undertaken on that file for the last 30 days. It would look like this:
Now, you can slide the slider given to any point to restore the file. This makes it easy and handy at the same time.
Below the slider, you see an activity log on which the user made what type of modifications with date and time. This keeps track of user modifications even if they corrected spelling and saved a file. So, in case of modifying the data in the file with false values, the administrator would know who and when did it.
Now, as the user has selected the date range, the user needs to hit the Restore button in a prompt to restore the file to a previous state.
Voila! It just works.
We observed with this feature that the complicated process of file tracking is now made far simpler and faster. By playing with a UI a bit and a few clicks. This eliminates all the complicated fuss that admins had to face earlier.
This feature is slowly rolling out to more and more users starting today. If you are not seeing it now, don’t panic. You will get it over the coming weeks in the future.
If you have any queries or doubts regarding this functionality, then make sure that you check out the official documentation by Microsoft here.
How do I restore my entire OneDrive?
Go to the OneDrive website. To restore your OneDrive, click Restore your OneDrive from the left navigation menu, which can be found at the top of the page. When you get to the Restore page, you can either pick a date from the dropdown list or choose a custom time and date.
What happens when you delete files on OneDrive?
When you delete a file in OneDrive, it is moved to Recycle Bin. While you can restore from there, the file is removed from all the devices where OneDrive is installed.