The OneDrive team at Microsoft has introduced a helpful feature for OneDrive for Business and OneDrive Personal users. This feature is called Files Restore.
Sometimes when we are handling an ample capacity cloud storage, there are chances that we may mess up with the files. Or, when working in a large company and sharing ample cloud storage with a large group of people, a file may get modified or tampered with the knowledge or consent of the other teammates. In scenarios like this, the new Files Restore feature comes into action and helps you identify and restore files as they were earlier.
However, the only limitation is that it can restore files to any point in the last 30 days. This means if your quarterly budget is modified and you don’t check it for a long time, you might not find the older version unless you have a backup.
This feature is coming along and under the features of Data Loss Prevention (DLP), eDiscovery, Service level encryption with customer-owned keys (this is currently in preview and might contain bugs. But will be coming very soon for the public.), and data retention controls with consistent management across Office 365.
Now, without further ado, let’s dive into how to use this feature.
Files Restore feature in OneDrive
First, to use this feature, you need to have a OneDrive for Business subscription that comes with the Office 365 subscription. Log in to your account portal here to get started. UPDATE: This feature is now available for OneDrive personal users as well
Now, navigate and click on the little gear icon on the top right corner of the webpage. Upon clicking it, you will see a sidebar sliding in from the right side.
In that sidebar, find and click on the Restore OneDrive button.
This will redirect you to a page showing a histogram showing the activities undertaken on that file for the last 30 days. It would look like this:
Now, you can slide the slider given to any point to restore the file. This makes it easy and handy at the same time.
Below the slider, you see an activity log on which the user made what type of modifications with date and time. This keeps track of user modifications even if they corrected spelling and saved a file. So, in case of modifying the data in the file with false values, the administrator would know who and when did it.
Now, as the user has selected the date range, the user needs to hit the Restore button in a prompt to restore the file to a previous state.
Voila! It just works.
We observed with this feature that the complicated process of file tracking is now made far simpler and faster. By playing with a UI a bit and a few clicks. This eliminates all the complicated fuss that admins had to face earlier.
This feature is slowly rolling out to more and more users starting today. If you are not seeing it now, don’t panic. You will get it over the coming weeks in the future.
Recover Ransomware locked files with OneDrive
If you are always worried about your files getting locked by Ransomware, Windows users have the option to fight against it and make sure any of these malicious codes never locks down their files. Using this File Restore feature you can recover such locked-down files.
The first step you need to take is to start saving your files on OneDrive. If not everything, make sure to keep most important files on OneDrive. The second step is to use Windows Defender as your primary antivirus solution. It’s not more a small program, but heavily integrated into Windows 10, and can even take down malicious codes in Safe Mode.
Once done, in case, a ransomware threat is found on your device, Windows Defender will notify you of the danger, help you remove the ransomware from your device, and give you the option to use OneDrive Files Restore so you can recover your OneDrive files to the state they were in before the attack occurred.
You will get to see the date and time when Windows Defender detected the attack would be pre-selected in Files Restore, making the process simple and easy to use. After Windows Defender removes the ransomware from your device, you can start the OneDrive Files Restore process by clicking the notification.
When you click on the notification, you will be taken to OneDrive online account.
Go to Options > Restore your OneDrive, and then select a timeline where you think a problem appeared.
OneDrive will also offer some input when Windows Defender detected the problem making it easier to choose the date to restore.
The tool lets you slide through the file changes to get an idea when things would have gone wrong as you can see in the image above. Then choose to restore. It is possible that you may have to uninstall OneDrive from your computer and then reinstall for best results.
How do I restore my entire OneDrive?
Go to the OneDrive website. To restore your OneDrive, click Restore your OneDrive from the left navigation menu, which can be found at the top of the page. When you get to the Restore page, you can either pick a date from the dropdown list or choose a custom time and date.
What happens when you delete files on OneDrive?
When you delete a file in OneDrive, it is moved to Recycle Bin. While you can restore from there, the file is removed from all the devices where OneDrive is installed.