Later versions of Microsoft Word do not allow users to Edit text in Print Preview. Rather, the Edit mode only lets you edit the print preview without returning to the document. However, there’s a workaround for this problem. The users can use the Print Preview Edit Mode feature instead of Print Preview.
Edit text in Print Preview in Microsoft Word
As the name suggests, Print Preview is a way of viewing what a printed version of the document would look like on the screen before getting a hard copy of it. So, you can find any errors that may exist or fix the layout before printing.
In Microsoft Word, you cannot edit the text in Print preview. You have two options to enable Edit text in Print Preview. You can turn on Print Preview Edit Mode feature using this workaround.
- Add Print Preview Edit Mode feature to Quick Access Toolbar
- Add Print Preview Edit Mode feature by customizing a ribbon.
Let us see how to go about doing this.
1] Add Print Preview Edit Mode feature to Quick Access Toolbar
Launch Microsoft Word application and select ‘File’ tab from the Ribbon menu.
Next, choose ‘Options’ from the left pane.
In the ‘Word Options’ window that opens separately, select ‘Quick Access Toolbar’ and then choose ‘All Commands’ option by hitting the drop-down arrow visible under ‘Choose commands from’ setting.
Now, select ‘Print Preview Edit Mode’, and then click ‘Add’.
In the end, hit the ‘OK’ button.
2] Add Print Preview Edit Mode feature by customizing a ribbon
On the File menu, click Options.
Click Customize Ribbon, and then click All Commands in the ‘Choose commands from’ drop-down list.
Click ‘Print Preview Edit Mode’, and then click ‘Add’.
When done, hit the ‘Ok’ button.
This way you can edit the text in Print preview of Microsoft Word.
Read next: How to edit PDF files in Microsoft Word.