Many emails have a short life span. After they have served the purpose well (reading), they are automatically pushed down in the Inbox. This clutters up your Inbox, calling for a better archiving solution. Here’s where many third-party tools, such as MailStore Home for Windows 11/10/8/7, may help you.
MailStore Home review
MailStore Home is free software that lets you archive emails from any source and seamlessly searches between them. The tool is a central repository of all your emails from all your email accounts and makes them searchable under a single window. MailStore can be installed on a computer or a USB drive as a portable application, which can then be accessed on any computer. The tool is practical and comes in handy when you have a lot of email accounts.
Email archiving software
MailStore Home for Windows is a better archiving solution for emails scattered around the wide web world. The tool is a central repository of all your emails from all your email accounts and makes them searchable under a single window.
Using MailStore Home
The Start Page gives you a glance at some vital information, such as the number of archived emails, total size, and available disk space, and it also provides you with links to various actions. You can start archiving your emails by hitting the relevant button. You can archive emails from almost any source, and some of them are:
- Internet mailboxes such as Gmail or Yahoo! Mail
- Any POP3 and IMAP mailboxes
- Microsoft Outlook 2003, 2007, 2010, 2013, 2016, 2019
- Windows Mail and Windows Live Mail
- Microsoft Exchange Server 2003, 2007, 2010, 2013, 2016, and 2019 mailboxes
- Microsoft Office 365 (Exchange Online)
- Mozilla Thunderbird and SeaMonkey
- PST, EML, and other files.
Using MailStore Home is dead simple. Here’s how to go about it.
To archive your particular webmail account, you must enter that account’s email address and hit the ‘Start’ button.
Next, enter the password for the webmail account. MailStore takes some time to detect settings.
Once done, a profile name created under the ‘Saved Profiles’ list becomes visible. Double-click the profile to start archiving. By default, MailStore skips archiving ‘Trash,’ ‘Spam,’ and other junk folders.
The program later starts scanning folders and creating archives for your single or multiple email accounts. The archival process takes some time, depending on the number of emails. A ‘Progress View’ window on your computer screen indicates the progress of the items processed. Wait until the process gets completed.
Once done with the archiving job, emails are organized neatly into different folders, as shown in the screenshot below. Just click on any folder to find the list of related emails. You can open them with a mouse click within the email program.
MailStore includes a good search feature. The feature allows you to search for any deeply buried mail within the program. It is also capable of searching all types of attachments. Besides, it has advanced features like reusing saved search queries too.
Additionally, if you want, you can define different search parameters here to speed up the search process. The search results are presented very quickly, and a search query is customizable to a large extent. You can search for text in Subject, Message Body, Attachment Contents, Sender/Recipient, and Attachment File Names. You can also specify a folder for search and also add from or to email addresses to the search query. The search can also be date adjusted.
Importing and Archiving are good, but the tool also comes with exporting capabilities. You can export archived emails to various accounts or save them locally on your hard drive. You can export emails to email servers and clients and save them as email files. You can save them as EML files or Microsoft Outlook MSG Files.
Using this feature, you can export an entire folder or individual emails from the archive to installed email clients or a file directory. Right-click a folder or individual email and select the ‘Export to’ option.
If you are exporting to a file directory, the files will be transferred as EML files. Many applications can read EML files.
Choose a target folder for exporting the files or create a new one and assign it a proper name.
The exporting process begins shortly after that.
Under administrative tools, you can manage a few other settings. The directory where emails are saved can be changed, you can rebuild the search index for faster results, and you can free some unused disk space by compacting MailStore’s data directory.
If you have liked what you read, download it from its homepage. It is entirely free to use for non-commercial purposes.
What is archiving an email do?
When you archive an email, you move it from your inbox to a storage folder. This can be useful if you want to declutter your inbox without deleting the email entirely. Many email providers have an archive folder by default, but you can also create your own. Archived emails can usually be searched for and accessed, but they will no longer appear in your inbox.
Do archiving emails free up space?
No, it does not. Archiving only hides it from your primary inbox and moves them to a different folder, so the inbox remains uncluttered. To free up space, you must take a backup and delete the email from your mailbox.