How to convert Excel data into PowerPoint slides

The Excel spreadsheet is often used along with the PowerPoint presentations to produce budget reports, business plans, inventory details, financial reports, project status reports, etc. Microsoft Excel spreadsheet is arguably one of the best tools used for accounting and planning business. We frequently use Excel sheets to analyze data, plan events, plan audits, produce charts, calculate the budget, plan expenditure, etc. To present these analysis reports created from Excel, we mainly use Microsoft PowerPoint to make a professional presentation.

Both the Excel sheets and PowerPoint slides are used side by side and, we often copy the tables and charts from Excel, and paste them in PowerPoint slide to make a slideshow presentation. But, we usually keep updating the excel tables with new data regularly, and in cases like these, it is inconvenient to change all the tables in PowerPoint slides. This hindrance to updating the changes made in the Excel sheet to Powerpoint slide can be avoided by linking Excel data with PowerPoint.

Convert Excel to PowerPoint

Fortunately, Microsoft allows you to use object linking and embedding technique also known as OLE to link the data from Excel spreadsheet to PowerPoint slides which would automatically update Powerpoint presentations whenever you make changes to Excel worksheet. In this case, the Excel sheet is a source file, and the information from the Excel object is linked to the PowerPoint.That being said,  any changes to the source file is reflected directly to the linked objects in PowerPoint. In this article, we explain how to copy the data from Excel worksheet and put it into PowerPoint presentation with the integrated controls.

Copy and paste Excel data in PowerPoint

You can copy the data tables from the Excel spreadsheet and paste them into your PowerPoint presentation. However, the data in PowerPoint is not updated automatically when the spreadsheet data is changed or updated.

Open Excel file you want to copy and select all the data in the file that you want to copy by dragging over the area of the data that you want.

Go to Home tab and click Copy.

Now open Microsoft PowerPoint and open the slide presentation where you want to paste the spreadsheet data.

Right click on the slide and select the Paste option from the drop-down menu.

You can change the presentation options by clicking on the clipboard icon.

Once done, click Save to apply changes.

Link an Excel worksheet to PowerPoint

Linking an Excel spreadsheet to the PowerPoint will insert all the contents of the file as an object into your PowerPoint presentation.

Open Microsoft PowerPoint and go to Insert tab

Click Object under the Text section.

The Insert Object dialogue box pops up. Click on the radio button with option Create from file.

Convert Excel to PowerPoint

Click the Browse button and select the Excel spreadsheet whose data you want to link to the Powerpoint.

Select the Link box and click Ok.

Resize the spreadsheet snapshot in the slide and double click on the spreadsheet to open the file in Microsoft Excel.

Link a section of data in Excel to PowerPoint

Launch Microsoft Excel and open the spreadsheet that you want to link to PowerPoint.

Select the data you want to insert into PowerPoint slide by dragging over the area of the data.

Go to Home tab and click Copy.

Launch PowerPoint and open the PowerPoint slide where you want to insert the data.

Go to Home tab and click on the arrow beside Paste option.

Select Paste Special.

In the Paste Special dialogue box, click on the radio button with option Paste Link and under Paste Link As, select Microsoft Excel Worksheet Object and click Ok.

It worth mentioning that the above OLE technique will not work if the Excel source file is renamed or if you move the source file from the original location, as the link won’t be able to search the file.

That’s all.

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Pavithra is a Windows enthusiast, who loves keeping abreast with the latest in the world of technology.

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