Allow Teachers and Education staff to create OneNote Staff Notebooks

OneNote Staff Notebook helps users set up shared work-spaces for teachers by primarily creating a Staff notebook, which includes three types of sub-notebooks:

  1. Collaboration Space – A notebook for all staff members and the staff leader in the group to share, organize, and collaborate.
  2. Content Library – A notebook for a staff leader to help him share course materials with staff members. When members get the permission, they can add and edit its materials.
  3. Staff Member Notebooks – Notebooks shared between the staff leader and their individual staff members. Staff leader has the access to the shred notebooks any time, but staff members of the group are denied the permission to see other staff members’ notebooks.

Create OneNote Staff Notebook for Staff

Now, the added ability allows education staff leaders to invite his colleagues to a OneNote Staff Notebook and get them free Office 365.

All you need to activate this functionality, is a school-assigned email for each staff member so as to allow them to have access to the Staff Notebook and thereby to Office 365 Education. So for signing up for a free Office 365 account, visit and click Sign up for a free Office 365 account.

StaffNotebook 1

When directed to the Office for Education page, type in your school email address to verify if your institution is eligible for a free Office 365 account. If yes, follow these steps in order for account setup.

Launch the OneNote Staff Notebook app. Navigate to the App Launcher and select View all my apps in the lower left corner. See the screenshot below.

view all my apps

Then, choose Staff Notebook to launch the app.

OneNote Staff Notebooks

Walk yourself through the Staff Notebook wizard and add staff members by simply entering their school email addresses. When done, the Staff Notebook app sends them an email invitation to set up an Office 365 account and add them to your Staff Notebook.

Staff notebook 3

At the end of the setup process, the staff leader will be shown a preview of what your Staff Notebook will look like. Simply click Create if you are satisfied with the job done.

Staff notebook 4

In the final step of the wizard, the staff leader will receive a link to the notebook which can be mailed directly to the staff members or posted on a shared page. To open your Staff Notebook in OneNote simply click on the link provided. Thereafter, your staff members will receive an email asking prompting them to accept your invitation to join the Staff Notebook. Once the invitation is accepted, they can access your notebook.


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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.

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