If you are using Microsoft Outlook for PC and you want to create a Contact group, you could follow this method to create a contact group or distribution list to send emails or invitations in bulk. No additional add-in or service is required.
What is a Contact Group in Outlook for PC
Contact group (formerly, Distribution List) is a list of people or email addresses that you can use to send emails to more than one person at once. If you create a contact group or list, you do not need to type all email IDs of a set of recipients when sending an email. This feature is handy when you want to send multiple emails to multiple people frequently.
It is possible to create a contact group in Outlook for Office 365, Outlook 2019, 2016, and other older versions. In this article, we have shown how to do that in Office 365 version.
Create a Contact Group in Outlook for Office 365
To create a contact group in Outlook for Office 365, follow these steps-
- Click the People icon to see contacts
- Click on the New Contact Group option
- Name your Contact Group
- Click Add Members button and select a source of your contact
- Choose contacts to add them to the list
- Click Save & Close button
To get started, open the Outlook on your Windows computer and click on the People icon in the navigation bar. In case you are using the expanded version of the navigation bar, you need to click the “People” text.
Now you should see all the contacts that you saved in the People app earlier.
Make sure that you are in the Home tab and then, click the New Contact Group icon that is visible in the ribbon.
A new window will appear where you must enter the name of your new contact group. You can use anything that you like to recognize the list in the future.
After that, it is time to add all the contacts to the group. For that, click on the Add Members button. You should find three options, and they are – From Outlook Contacts, From Address Book, and New E-mail Contact.
If you saved someone’s contact details earlier, you need to select one option between From Outlook Contacts and From Address Book. However, if you want to add a new email ID now, you have to go with the third option. After adding all the contacts to the group, click the Save & Close button.
The best thing about this method is that you can add a previously created email or contact list to a new group. It will create a nested group, in other words.
- Send email in bulk to multiple contacts using People Contact List in Outlook.com
- How to create an Email list to select multiple contacts at once in Gmail.