Windows 7 | 8 Search Indexer Tips

Windows 7 and Windows 8 have a powerful Search feature that allows you to quickly search for files on your computer. Windows Search creates and then uses what is called as the Index to perform very fast searches on your computer. This article will tell you how to configure Windows Search and its indexing options, so that you get the best out of it.

Configure Windows Search Indexing

You can configure your Windows Search and Indexer to suit your requirements. To do so, you will have to open the Indexing Options via Control Panel > All Control Panel Items > Performance Information and Tools.

indexing options 1 Windows 7 | 8 Search Indexer Tips

Here you will see the locations which are being indexed. You can also Modify the Index locations. If you wish, at any point of time, you can pause indexing here, for 15 minutes at a time, by clicking on the Pause button. The Advanced button gives you some more options, which we will see below. All this is managed by SearchIndexer.exe.

What is SearchIndexer.exe

You may have come across a process called the SearchIndexer.exe in your Windows Task Manager. This process is the actual service that manages the indexing of your files for Windows Search.

search indexer tm Windows 7 | 8 Search Indexer Tips

If you right click on this process and select Go to Service, you will see that a Windows Service called WSearch is associated with it. The WSearch service provides and manages content indexing, property caching, and search results in Windows operating system. If at any point of time you find that you wish to terminate this process, you should click on End Process Tree to terminate it as well as its related processes.

Location of Windows Search Index

By default the Windows Search Index is situated at the following location: C:\ProgramData\Microsoft\Search. But if you want to change its location, you can do it easily. Go here to see how to change the location of the Windows Search Index. This operation will restart Windows Search Service and indexing will take place afresh and be saved at this new location.

Add or remove folders to be indexed

The easiest way to add anything to the search index is to include it in the Library. But you can also do so via the Indexing Options. Clicking on Modify will open a dialog box which will show all the currently indexed locations.

indexed locations Windows 7 | 8 Search Indexer Tips

Here, you can add or remove index locations and decide which folders you’d like to add or to be removed.

By default, most of the common user files on your computer are indexed. Indexed locations include all folders included in Libraries, e-mail, and offline files. Windows folder, Program files and system files are normally not indexed.

You should include only those folders which you routinely search, else your index may become too large, which in turn may slow down your regular searches.

Add or remove File Types to be indexed

The Windows Search Indexer has a set list of default file types that it indexes. But if you wish, you can change these file types. To do so, click on the Advanced button in the Indexing Options.

indx filtyp Windows 7 | 8 Search Indexer Tips

In the box which open you will be able to chech, un-check file types to select or de-select them, and even add a new file extension to the list.

Index Encrypted files

Under the Advanced tab of the Indexing Options, you can also set it to index encrypted files. You can see the last image in this post.

But before you add encrypted files to the index, it is recommended that you have Windows BitLocker (or a non-Microsoft encryption program) enabled on your system drive for security purposes. If you don’t Windows may show you a yellow security warning saying Cannot Verify Files.

Disable searchindexer.exe or Search Indexer in Windows

People often recommend that you disable the Search Indexer so as to save resources and make your Windows computer faster. But this is not exactly true. The Indexing takes place, only when your computer is idle. When it is busy, indexing is paused.

But nevertheless, if you do not use the Windows Search frequently and would like to disable Windows Search, you can do so as follows:

Open Control Panel > Programs and Features > Turn Windows Features on or off. Here uncheck the Indexing Service check box. Click OK and Restart computer.

turnoff indexer 400x224 Windows 7 | 8 Search Indexer Tips

Additionally or alternatively, you could also open Services.msc and navigate to Windows Search service. Right click on it and select Properties.

wsearch service 400x250 Windows 7 | 8 Search Indexer Tips

Here set its startup type to Disabled. Click Apply/OK and restart your computer.

Rebuild Search Index and Restore Search Defaults

If you feel that your search index has corrupted, you can rebuild your search index easily.

indx adv 318x400 Windows 7 | 8 Search Indexer Tips

To do so, open Control Panel > System & Maintenance > Indexing Options. In the Advanced Options, Click on Restore Defaults and Rebuild Index. Click OK.

Windows Search Indexer has stopped working

If you find that your Search Indexer is not working correctly, you may want to check our tutorial on how to Troubleshoot Windows Search errors based on which the first MVP Fix It was released. If you are facing problems with Windows Search itself, check out the Windows Search Troubleshooter.

Do let us know if you have any additional tips to share!

Posted by on , in Category Windows with Tags
Anand Khanse aka HappyAndyK is an end-user Windows enthusiast, a Microsoft MVP in Windows, since 2006, and the Admin of TheWindowsClub.com. Please create a System Restore Point before trying out any software & be careful about any third-party offers while installing freeware. Add me on Google+.
  • Caleb

    I have always disabled my search indexing to make my computer faster, so – what you are now saying that it does not really make any difference, am i correct?

  • Fdgdfgs

    thanks !! I never knew this thing before ..

  • http://www.thewindowsclub.com Anand Khanse

    Yes, not much, because Indexing takes place only when the computer is idle – ie. when you are not using it.

  • http://www.thewindowsclub.com Anand Khanse

    You are welcome. :)

  • Benb

    Why can’t you just schedule the search indexer? It causes 100% CPU usage. After 20 years of Microsoft, I am switching to Apple. Silence is golden and Microsoft after Gates is loud and idiotic.

  • E79Inc

    Great thinker’s.. thanks to God’s great work.. Ben from Tanzania

  • E79inc

    opposer’s are always there they don’t bug me so do you
    Good work .. God bless you all

  • http://www.facebook.com/people/Paulo-Sergio-Ortiz-Diaz/100001073763755 Paulo Sergio Ortiz Diaz

    Hi AnandK, in the article you say that “The Indexing takes place, only when your computer is idle. When it is busy, indexing is paused”, let me tell that this statment is not true, I’m having problems with my Windows 8 Os, it is always using the disk at 100% level and the Windows Indexser Service has all the Disk resources, it doesn’t matter if I’m using the machine or not, this is happening right now that i’m writing this commet.
    I miss you Windows 7.

  • Nick

    Can run indexing or read data for indexing only in the night or if computer is idle

  • junkemail

    If ser A and B have both logged into a computer and have similar documents and emails stored in the index. User A does a search, how/what keeps files from User B’s documents/emails from showing in A’s search results

  • Ethel Aardvaark

    Is it possible to get the search bar not to run programs it finds by default, but simply shows results. At the moment if I search for “con” and press enter it opens the control panel rather than showing search results. If I type “cno” and press enter I get search results.

    This inconsistency is unpredictable and very annoying – can it be turned off?

  • hushv

    i agree completely. It’s just freezes the whole computer and i don’t want to disable it because, windows 8 without search is incomplete. I even tried lowering the process priority from normal to low but that does not stop it from hanging my system.

    I don’t want to format the system cos that would only push the problem for a few weeks and after that, I’d be back to the same problem.

  • The Baron

    Anybody know how to stop windows search showing files no longer on my computer or how to delete these? Or files that I opened from a USB key months ago showing up in windows search – how do I remove or re- delete these ‘ ghosts’? Thanks

  • http://www.thewindowsclub.com Anand Khanse

    Rebuild the Search Index:)

  • Joe

    Running windows 7 and your instructions do not fit my version of 7. 1. system and security, not maintaince. 2 No Indexing options, that I can find. I’m no geek but I can follow directions and these seem to me to be lacking, Not the correct sequence of steps. Thanks, Glad you post these to help us all.

  • http://www.thewindowsclub.com Anand Khanse

    Open Control Panel > All Control Panel Items > Performance Information and Tools > Indexing Options > Click on Advanced button > Click File Types. You should see them.

  • joe

    ater opening the control panel, I have 8 general catagories. Which should I open next? I thought syntext/ exactness was paramont in computing. Lets say I’m an idiot, step me through it. I am using windows 7. Thanks

  • http://www.thewindowsclub.com Anand Khanse

    In the top right corner of your Control Panel, you probably have ‘View by’ set to ‘Category’. That is why you are seeing only 8. Change it to ‘Small Icons’. You will now be able to see Performance Information and Tools.

  • ss

    indexer only seems to run when the computer is busy !!!! 11 when I stop typing it stops indexing!!!!

    help, please

  • http://www.thewindowsclub.com Anand Khanse

    See Add or remove folders to be indexed above.
    Allow only your Documents folder to be indexed.

    See Add or remove File Types to be indexed above.
    Restore default list.

    Follow procedure mentioned in the post to. Rebuild Search Index and Restore Search Defaults.

  • eenymeeny

    I’m sitting here now and using my PC and Windows Search is running at 25% of CPU. On Windows 8. It does run when the PC is not idle. And I would like to know how to fix that.

  • nylie

    hi. i have unchecked the windows search but the searchindexer.exe is still running and utilizes 90% of CPU. thought there might be some virus, tried running kaspersky but found none.

  • Sebastien Lemieux

    Adding my voice to this. It does start up when you do “nothing” with your computer, like using your mouse for maybe 30 seconds.
    Sending 5gig of data trought FTP and already using a lot of your HDD read capacity for it ? Meh, let’s start indexing…

  • KoreaWatch

    Absolutely wrong information given. Indexing doesn’t wait for idle at all. It is indexing even when I play Diablo 3!

  • KoreaWatch

    WRONG!

  • manit77

    best way to fix windows search service is to disable it. especially in a server environment. It consumes CPU and blocks access to files. I’ve also seen it to cause network packets to drop.

  • http://hanimvebey.blogspot.com/ Yuet Von Dudenheim

    It is always on until done.

  • http://hanimvebey.blogspot.com/ Yuet Von Dudenheim

    A small heads up; if you have folders with lots of files, you cannot deselect or expand the folders to do so in Indexed Locations part. It takes 40 minutes (I waited) to expand a folder, probably because of indexing again, and by then you probably clicked several thousand other places. Pause Indexing then remove whatever you want. Also you cannot deselect everything by deselection the parent folder. You have to go wherever your indexed folders are and deselect there.

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