How to Share OneNote notebook during a meeting

OneNote is a popular program for presenting one’s ideas, lists and save useful information all in a single place in order to make notes and also share it over the internet. The original version of OneNote is OneNote 2016 which was first released for Microsoft Office 2016, and the notes related to this version are stored locally on computer devices. While OneNote 2016 is no longer updated with new features, it is optionally available for the users who are using locally stored notebooks.

OneNote for Windows 10 automatically syncs your notes on OneDrive account, and if the notes are stored locally in case of OneNote 2016, you have to upload them to OneDrive to share it over the internet. Some of the major benefits of uploading notebooks in OneDrive are that it allows users to edit the notes as well as read the notes across any devices and also lets users share the notes with friends.

One can as well get their colleagues to collaborate with the help of OneNote during the meeting irrespective of the location. For example, Suppose you are in a formal meeting in order to follow up a predetermined agenda or discuss some important information, we generally jot down the essential data in a notebook that is discussed during a meeting. But most of the time, we miss out some key points as it’s not possible to catch on everything that is discussed in the meeting. What if you could assemble all the notes taken by your colleagues along with you? Well, with the help of OneNote, you can let other colleagues take notes along with you. To do this, all one has to do is keep the OneNote notebook in a shared location like OneDrive and choose your colleagues as a participant to add the meeting notes. This is one of the most useful ways of getting your colleagues, friends and other people to collaborate during the meeting.

In this article, we explain in detail on how to share OneNote 2016 notebook with another user during a meeting. It’s worth noting that if you have already created a notebook on your local computer, you need to share them explicitly to OneDrive to share with a meeting.

Share OneNote notebook during a meeting

Go to Start and type OneNote.

Open OneNote and choose the Shared notebook.

Now click the share button and click on Invite People. The invited participants will receive a message with a link to the shared notebook.

Share OneNote notes during a meeting

Now click on the Share button and choose the Share with Meeting option.

Once all the participants in the notebook are given with sufficient permissions of editing the notes, the participants will be able to add the data to the meeting notes at the same time irrespective of location. OneNote syncs all the notes automatically displaying every participant’s notes.

That’s all!

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Pavithra is a Windows enthusiast, who loves keeping abreast with the latest in the world of technology.