How to Set up and Join a Microsoft Teams meeting

You can enjoy the savings of reduced travel expenses by conducting team meetings via video conferencing. Various services out in market, promise to connect people in real-time over a network through multiple devices. Microsoft Teams is a new offering in this domain. It helps you readily connect with people, in an instant via a video call. However, before this, you have to set the meeting up. Let us in this post see the method to set up and join a meeting in Microsoft Teams.

Set up and Join a Microsoft Teams Meeting

First, launch Microsoft Teams app. Then, to start a team meeting, select the ‘Video/meeting’ icon as shown in the screenshot below. Alternatively, if you are chatting with a person, invite him for a meeting by choosing the meeting icon from within the existing conversation.

You’ll easily understand if a team meeting is taking place when you see encircled individuals in a channel as shown in the screenshot below.

Join a Microsoft Teams Meeting

The channel will instantly display a preview of any content uploaded by the individuals. You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification in the channel.

You will also see a list of persons who have joined the meeting. If you chose to scroll out the meeting from the conversation view, you’ll receive a notification in the channel.

microsoft-teams-join-notification

In addition to above, you can join from within a conversation. For instance, if you’re working under a different channel and you find that your messages aren’t displaying, you can choose to join a meeting from a notification that appears in the upper right corner of your Desktop screen. You’ll see a notification that you’ve been invited to a meeting. You can then join directly from there.

For scheduling a meeting, look for the Meetings button. Clicking on it will let Microsoft Teams list all your currently schedule meetings. Simply click “Schedule Meeting” to set a time for the meeting.

microsoft-teams-schedule-meeting

Now, while conducting a meeting, if you would like to share your Desktop screen, simply click the ‘Screen’ icon. The icon allows users to share their screens. It is by far, the most convenient method to see what someone is presenting. To share your screen in a meeting or view someone else’s screen, just click on the icon and you are good to go.

microsoft-teams-desktop-share

A special feature of Microsoft Teams is that when you whenever you click away from a meeting, a call monitor will appear. It will allow you to join back the meeting in an instant when you click on it.

microsoft-teams-call-monitor

That’s it!

If you need answers to questions like How do I know if a team meeting is going on, How do I multitask in a meeting, How do I invite people to a meeting and more, go visit Office.com.

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The author Hemant Saxena is a post-graduate in bio-technology and has an immense interest in following Windows, Office and other technology developments. Quiet by nature, he is an avid Lacrosse player. Creating a System Restore Point first before installing a new software, and being careful about any third-party offers while installing freeware is recommended.