Ever had an experience where you had to follow several steps over and over again every time when you need to forward an important email ? Outlook 2010 has introduced a new feature Quick Steps to allows users to perform several actions quickly and easily.
You can create and save custom actions in a new way with Quick Steps in Outlook 2010 & can save time by creating and defining multistep tasks that you can execute with a single click, including reply and delete, move to a specific folder, create a new e-mail to assigned groups, and more. With this feature in Outlook, you can create a sequence of commands (Send & Archive is just one example) and apply them to any Outlook item with a click.
To create a set of Quick steps :
1. Click Create New from the Ribbon (or drop the gallery to use a template from New Quick Step fly out)and you’ll be able to pick from a list of actions.
Set of icons to choose from:
2. You can name the Quick step, change the icon of the quick step by clicking on the bolt button, pick a shortcut key, and write your own custom tooltip that can help you remember what this Quick Step is for. You can select a number of actions (or steps) to perform using the quickstep.
3. Press Finish to save the Quick step. It will be added to the Ribbon.
4. You can rearrange, duplicate, modify, and delete any Quick Step from the Manage Quick Steps dialog. Also Quick Steps can always be reset back to the defaults.
To get to this dialog quickly, just click on the small arrow in the lower right corner of the Quick Steps group in the Ribbon.
As you already see, if a task on an email requires a lot of steps and actions, then the Quick Step feature can great simplify the process and make your life easy. Next time you get a mail from the “Happy Mood” groups as illustrated above all you need to do is press Ctrl+Shift+6 (shortcut key assigned to the Quick step) and rest would be taken care by Outlook .
The author Vasu Jain is a Microsoft Most Valuable Professional and blogs at WindowsVJ.com.