Backup & Restore files using File History in Windows 8

Starting with Windows Vista, Microsoft introduced a feature called as Shadow Copy or Previous Versions. This allowed users to restore earlier versions of their files using the Backup and Restore feature. In Windows 8, Microsoft has introduced a feature called as File History. File History in Windows 8 saves copies of your Libraries, Desktop, Favorites and Contacts, so that you can get them back any time, if they are ever lost or damaged. While System Restore allows you to completely restore your computer to an earlier state, File History lets you restore your files and data from an earlier point in time.

File History in Windows 8

To access File History, open Control Panel and under System and Security, click on Save backup copies of your files with File History.

file history 1 400x246 Backup & Restore files using File History in Windows 8

By default, File History is turned Off. You will have to turn it on.

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File History does not allow you to back up files to another drive on the same hard disk – but there is a way out, which has been discussed at the end of this post. You will have to connect an external drive or you can use a network location. So before you enable File History, you will have to connect and external drive. Once you have done so, you will be able to Turn On File History. You will see the following notification in the top right corner of your screen. Tap or Click on it to see the options.

fh 1 Backup & Restore files using File History in Windows 8

Select Configure this drive for backup. You will see this option, the first time you connect it.

fh 2 Backup & Restore files using File History in Windows 8

File History will be turned on and will start working!

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Restore Files

To restore files, click on Restore personal files. The Home of File History will open. Here you will see all the folders which are included in your Libraries, along with some other files.

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Browse to the file you want to restore, select it and then click on the blue Restore button at the bottom of the Home.

file history home 4 400x262 Backup & Restore files using File History in Windows 8

You will get a confirmation box asking you to confirm the replacement. Choose the appropriate option. Clicking on Replace the file in the destination folders, will replace the file.

file replace skip 400x272 Backup & Restore files using File History in Windows 8

Add more files

By default, File History backs up Libraries, Desktop, Favorites and Contact only. So if you want additional files to be included, you will have to add them to your Libraries.

Change Drive

If you want to change the drive for backing up, click on Change drive.

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Here you may select an alternative drive or add a new network location. Once done, File History will start moving your data to the new drive.

Exclude folders

If you wish to exclude certain folders from being backed up, click on Exclude folders¬†and select the one’s you do not want File History to back up.

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It’s so simple!

Configure File History

File History offers you more control on what to back up and how frequently. The best thing about File History in Windows 8, unlike Previous Versions in Windows 7, is that you can choose how often you want to save copies of your files and how long your computer should keep the saved versions. To do so, click on Settings.

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By default, Windows 8 will save your file copies every 1 hour, but if you wish you can change this setting from 10 minutes to 24 hours.

File History uses an external disk or network drive for backing up, it caches data to your primary disk. By default, 5% of disk space is allotted for offline cache. This too can be changed from 2% to 20% of the disk space.

You can also configure how long you want the backed up files to be saved. The default is forever. You can choose from 1 month to 2 years. If you select Until space is needed, the older versions will get deleted, as and when space is required.

Delete old versions in File History

If you wish to clean up File History, click on the Clean up versions button. Here you can delete old versions of the files as per your requirement.

history clean Backup & Restore files using File History in Windows 8

File History is also integrated with Windows 8 explorer. In the ribbon interface you will see the History button. Selecting a file and clicking on the History button, will allow you to restore available versions.

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Create Backups on Local Drive using File History in Windows 8

As I had mentioned, by default, Windows 8 does not offer any direct way to let you create backups on your local hard drive. But there is a way out. To do so, select the drive you want to create the backups on. Lets say you have selected D drive. Now right-click on it and select Properties. Under the Sharing tab, click on Advanced Sharing button. In the window which opens, check Share this folder. Next give the folder a name. I have given the name as FileHistoryBackup.

history same 600x305 Backup & Restore files using File History in Windows 8

Next click on Permissions. In the folder’s Permissions box, check the Allow boxes for Full Control, Change and Read. Click Apply/OK.

Now in the Change drive setting, click on Add Network Location and enter the following in the Folder field.

\\127.0.0.1\FileHistoryBackup

Click Select Folder > Save > OK. The backups via File History will now get saved in your D:\FileHistoryBackup folder.

If I have missed out anything, please do share in the comments.

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Anand Khanse aka HappyAndyK is an end-user Windows enthusiast, a Microsoft MVP in Windows, since 2006, and the Admin of TheWindowsClub.com. Please create a System Restore Point before trying out any software & be careful about any third-party offers while installing freeware. Add me on Google+.
  • feedrigley

    Supposing you want to exclude a specific folder from the File History backup AFTER you’ve already backed it up. So you add it to the excluded folder list. Problem is, doing so won’t automatically delete the backup files. The clean up utility can’t be performed on one specific folder and even if you could, it still leaves one copy, the latest one.

    I have this problem with my podcasts folder – and it’s taking up a lot of space on my remote drive, space that I want to free up.

    Is it safe to go to the file history backup folder and just delete the folder that you’ve chosen to exclude? That is, will there be adverse consequences that I am not aware of?

  • TT

    Bad advice – if you use file history in windows 8, you WILL NOT BE ABLE TO RECOVER A SYSTEM IMAGE. You will lose any software on your desktop if you restore using file history.

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