How to Export or Import Rules in Outlook 2016

Microsoft Outlook is a popular email client that is being used by millions of Windows users. Those, who use the Microsoft Office package, often use Outlook as well. People use Outlook because of the email support and ease of use. You can use almost all types of IMAP enabled account through Outlook 2016/2013. At the same time, Outlook comes with some awesome features. For example, you can set different rules. This is almost same as Gmail’s filter.

You can utilize rules to do various tasks faster and automatically. Suppose, you want to see all emails from a particular person in a different folder or directory. At such moment, you can set up a rule which will be used by Outlook to move that email to that predefined folder. Or, suppose, you wish to move messages with specific words in the subject to a folder, or move email sent to a public group to a folder or flag messages from someone for follow-up or move RSS items from a specific RSS feed to a folder or do anything like. There is only one solution. That is – Rules in Microsoft Outlook.

Let’s assume that you have set up some rules. Now, you want to change the PC or just want to reinstall your Windows. Following that, if you install Outlook, you will not get those rules because Outlook saves rules locally. To solve this problem, here is a solution. You can easily export or import rules in Outlook. So, if you are using Outlook 2016 or 2013, you can follow these steps to export or import rules in Outlook.

Export or Import Rules in Outlook

Both of the things can be done without any third party software. Outlook has the option by default.

Export Rules: To export rules from Outlook, at first, open Outlook and click on Files. Here you will get an option called Manage Rules & Alerts. Alternatively, you can also click on Rules folder in Home tab and select Manager Rules & Alerts.

Export or Import Rules in Outlook

Here you will get a button called Options. Just click on that.

Export or Import Rules in Outlook 2016

On the following screen, you can find two options i.e. Export and Import.

Export or Import Rules in Outlook 2016

Click on Export to collect existing rules. Now select a location to save the exported file. You can transfer that file to anywhere in order to import that later.

Import Rules: This is also an easy task. At first, go to Manager Rules & Alert section and click on Options. On the next screen, choose Import. Now, you will have to select the exported file.

That’s it! You are done!

Hope this little tutorial will help you a lot.

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Sudip is a student who loves to engage with the latest technology & gadgets. Apart from writing about all things technology, he is a Photoshop junkie and a football enthusiast.