There are a number of cloud storage options available on the internet, but perhaps one of the most convenient of them is OneDrive. Offered by Microsoft, OneDrive is quite easy to use and provides significant storage space. A little bit of learning might be needed if you have not used a digital storage drive before, but most beginners would be able to get the hang of it in no time. In this post we will see how to add, upload, store, create, use files, photos & folders in OneDrive.
How to use OneDrive
Microsoft OneDrive is a brilliant application that is specifically optimized for Windows 10. Hence, it gives you a more streamlined and accessible experience than other online storage services that have been presented by other brands. With OneDrive’s simple user interface you can connect all of your data to a single source which you would be able to access from a multitude of devices. The pointers offered above should give you a good idea of the scope of this application and the numerous benefits that it can provide in a world of increasingly digitized information.
Provided below is a list of tasks that can be accomplished using OneDrive to help make storing your files online a lot easier.
Upload photos and files to OneDrive
The mere purpose of OneDrive is to store files online. The process for the same is as follows:
Open the OneDrive website, log in with your Microsoft account and then click on the Upload button. All you have to do now is select the files you wish to store and the process will proceed on its own.
Alternatively, you can drag and drop the files of your choice from the file explorer app. If you have Windows 10, you would have a setting that saves all of your files are stored on OneDrive automatically.
Upload files and folders in OneDrive for Business
OneDrive for Business is the premium digital storage service that Microsoft offers for businesses. It has a significantly more storage capacity and is more accessible, all while being just as easy to use as the standard version. The process for uploading files is identical to the standard version, but you have the added option of directly uploading if you are using Google Chrome or Microsoft Edge thanks to their inbuilt upload menus. Browsers such as Firefox and Opera would require you to create a specific folder beforehand.
Create files and folders in OneDrive
Since you would probably store a fair amount of data on your OneDrive, it is important that you learn how to organize the files. Classifying them in folders would be quite helpful.
- To create a folder, all you have to do is left click on the “New” button on the top right corner of the app and click on the “Create Folder” option. Or an other file for a Microsoft Office document.
- You can even create standard Microsoft office files such as Word and Excel by clicking on their respective buttons in the drop-down menu.
Files save to OneDrive by default in Windows 10
If you want to save a bit of time, you should set your default save location to OneDrive so that you never have to worry about creating a backup.
- On the bottom right corner of your screen next to the clock would be an icon shaped like two clouds. This is the OneDrive icon.
- Right click it and then left click on “Settings”. You will now be presented with two autosave options called “This PC Only” and “OneDrive”.
- Select OneDrive and your files would be automatically saved to your online storage service even if you don’t click save provided you are connected to the internet.
Save photos and videos to OneDrive automatically
When it comes to visual media such as photos and videos, OneDrive can automatically sync to the removable storage device they are originally located in.
- Whenever you connect your phone, external hard drive or whatever other storage device you are using to your computer, you would get a prompt asking you if you want to sync your files to OneDrive.
- Once you select yes, all photos and videos would automatically get copied to your OneDrive where you can access them using any device.
Save screenshots to OneDrive automatically
A very handy feature offered by OneDrive is the Automatic Screenshot Storage. Ideally, you can only store one screenshot at a time to the clipboard, you would have to paste them to an external program before taking another one if you don’t want to lose them.
After taking the screenshot you will see a prompt much like all the others asking you if you would like to automatically store your screenshots to OneDrive. Select yes and a folder will be created labelled “Screenshots” in your OneDrive account from where you can access the pictures at any time.
Add and sync shared folders to OneDrive
Folder sharing is one of the more useful features offered by online storage services. When someone shares a folder with you using their drive, the folder would appear under the “Shared” section in your app.
- If you want to add this folder to your own drive, click the circle on the top right corner on the icon to make a tick mark appear.
- Then select the “Add to my OneDrive” option from the menu at the top of your screen. This would save a copy of the folder to your own drive.
The shared folders you add to your OneDrive appear in the Files view section on OneDrive online.
Want more? Take a look at these OneDrive tips and tricks.